Corporate Administrative Assistant

il y a 1 jour

Luxembourg Atdomco Temps plein

**About the Role**

We are seeking a **Corporate** **Administrative Assistant** to support our office operations by ensuring the smooth execution of administrative procedures, office systems, and project monitoring.

**Key Responsibilities**
- Answer and direct incoming calls, ensuring smooth communication flow.
- Provide accurate information and assistance to employees and visitors.
- Maintain office directories and employee records.
- Archive files and records (both hard copies and digital formats).
- Ensure proper classification, sorting, and storage of documents.
- Maintain office supply inventories and process orders efficiently.
- Receive and process service paperwork from operational branches.
- Handle purchase orders and reconcile them upon delivery.
- Organize vendor invoices and maintain accurate filing systems.
- Oversee maintenance of office equipment and coordinate repairs.
- Ensure a safe and clean work environment by enforcing procedures.
- Maintain office safety logs and employee communication boards.
- Assist with the preparation of reports and data analysis.
- Perform general office tasks, including typing, sorting mail, and operating office machines.

**Your Profile**
- Minimum technical secondary diploma or equivalent experience in administration.
- Prior experience in an administrative or office support role.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office and cloud-based systems.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and work independently.
- Fluency in English, French is an asset.

**Why Join Us?**
- Career growth opportunity.
- A dynamic and collaborative work environment in the heart of Luxembourg’s financial hub.
- Exposure to diverse investment structures and a fast-evolving industry.

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