Personal Assistant in Human Resources

il y a 4 jours

Luxembourg Allen & Overy Temps plein

Allen & Overy is a leading global law firm, operating in over 30 countries. We work on some of the most challenging and important deals, and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we’re committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work. Our business teams work hand-in-hand with our lawyers, Consultants and other specialist teams, and are ambitious, driven and leaders in their field.

With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development, providing training, mentoring and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognising that they may look different for everyone.

We have a powerful commitment to diversity, equity and inclusion. Through harnessing our differences, we’re determined to play our part in advancing a workplace where progress is made - whatever defines you, we ask you to bring your whole self to work.

What truly defines a career at Allen & Overy? We recruit the best and ask for the best from you. We provide challenges, support and a place for you to belong.

**Role purpose**
We are looking for a full-time or minimum 32h Personal Assistant in HR (or at least 80%). As a personal assistant, you will provide administrative support to the Head of HR and the HR team.

**Key relationships**

**Role and responsibilities**
- Assisting the HR team with general administration including team’s expense notes
- Creating high-impact presentations for meetings and seminars (PowerPoint)
- Processing incoming HR invoices and liaising with our Belfast-based billing team
- Proactively coordinating events and managing lunches organised by the department, including the Head of Human Resources. This includes scheduling appointments and conference calls, and booking meeting rooms and restaurants
- Supporting HR projects such as coordinating pro bono activities and helping with the annual INFPC report
- Dealing with some administrative tasks for lawyers
- Ad hoc project support

**Who we are looking for**
You have a secretarial education and a solid background as an Executive Assistant or Personal Assistant.
You are flexible, collaborative and an excellent team player.
You are able to autonomously handle multiple tasks, prioritising the schedules of those you assist.
You are discreet.
You are positive and have a proactive attitude and the ability to cope under pressure.
You have an excellent organisational, planning and prioritisation skills.
You are fluent in French and English.

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