Administrative Assistant

il y a 2 semaines

Luxembourg Arendt & Medernach Temps plein

Arendt Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority (CSSF - Commission de Surveillance du Secteur Financier) and operates under the status of Professional of Financial Sector (“PSF”).

Arendt Services offers a wide range of services, such as domiciliation, corporate secretarial and accounting services, fund services, directorship of companies, tax-compliance services and assistance in the winding-up of companies

Given the ongoing development of our firm, we are currently recruiting a dedicated:
**Administrative Assistant**:
**Your role**:

- Managing the time schedules of two Directors and monitoring their calendar to ensure that deadlines are met;
- Scheduling meetings, setting up conference calls across multiple times zones, organising internal and external events/ meetings, venue organisation and preparation of required documents. Taking meeting notes if applicable;
- Assist the team in the day-to-day issues;
- General secretarial support such as answering the telephone, monitoring all incoming and outgoing mail, arranging meetings, organising business trips;
- Prepare and follow-up correspondence and documents (corporate documentation, contracts, etc.);
- Liaise with clients, lawyers, notaries, etc.
- Preparing credit notes when appropriate;
- Organisation of signature collection;
- Maintain physical and electronic office records (filing and archiving documents, contracts, etc.)
- Enter timesheets;
- Assist in the preparation of client/internal events and presentations.

**Your profile**:

- Your education including a formal secretarial training or a degree in managerial assistance;
- You have at least 2 years of proven professional experience as an administrative assistant in an international environment;
- You have an excellent command of English and French (written and spoken);
- You are proficient in MS office;
- You are discreet, very well organised, precise, able to work independently and have good communication skills, displaying a positive and enthusiastic attitude;
- You have excellent time management skills and the ability to multi-task and prioritise tasks;
- You have strong interpersonal skills;
- You have the ability to work autonomously and handle confidential information with discretion;
- You are able to work under pressure and with strict deadlines;
- You are dynamic and proactive and willing to handle multiple tasks.

**We offer**:

- Excellent internal training and career development
- An entrepreneurial working environment giving priority to collaborative work
- A hybrid working environment offering flexibility and the possibility to work from home
- A challenging role within a renowned organization
- A multicultural environment where we promote diversity, talent & ideas
- The ability to work and interact with a wide variety of specialists

**Interested?

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