HR Administrative Assistant

**Company Description**:
Wavestone is a consulting firm whose mission is to support companies and organizations in their strategic transformations in a constantly evolving world, with the ambition of generating positive and lasting impacts for all its stakeholders.

Drawing on more than 5,500 employees across 17 countries in Europe, North America, and Asia, we seamlessly combine first-class sector expertise with a 360° transformation portfolio of high-value consulting services.

At Wavestone, we believe that professional success and personal fulfilment go hand in hand. This is why we offer a stimulating, inclusive and caring work environment, where everyone can flourish and reach their full potential.

Wavestone has been awarded the Great Place To Work label in all its locations and is ranked in Forbes World's Best Management Consulting Firms 2023 List. Wavestone is also among the top 5% of best-performing companies in terms of corporate social responsibility (CSR).

Wavestone is listed on Euronext and achieves a turnover of €945M and 13.1% recurring operating margin in 2023/24.

**Your primary role will be to handle daily administrative and HR duties of the Luxembourg office.**

As an HR Administrative Assistant, you will assist the HR Team in various administrative and organisational tasks:

- Provide clerical support to all employees (e.g. certificates, access badges);
- Coordination and administrative management of new hires and departing employees;
- Assist with the payroll process and reporting;
- Be in charge of the IT equipment management;
- Support the planning and organisation of internal and external company meetings/events;
- Coordinate and provide follow-up on training sessions, and seminars;
- Act as the main point of contact in the reception area (e.g. parcels, mail, reception of guests);
- Office management, dealing with suppliers and stock management;
- Liaise with facility management vendors, including the property manager, cleaning, and catering.

**Qualifications**:
You have excellent interpersonal skills, a strong sense of listening and service and a real ability to take initiative. Your results-orientation, your rigor and your organizational skills are recognized assets to succeed in this responsible and versatile mission.

You hold a bachelor’s degree in Management Assistant or Human Resources and you have at least 1 year of experience in a similar role. You are fluent in English and French.

If you are interested in this job based in Luxembourg and if these values of commitment and performance within a team that motivates you, join us

**Additional Information**:
Why joning us ?
- Talent-Centric Approach: Wavestone places talent and corporate social responsibility (CSR) at the heart of its strategy. The HR Director of Wavestone, the Recruitment Director and the Head of CSR are members of the Executive Committee of the firm
- Strategic HR Function: The HR function is strategic, expected to add value, promote organizational values, and stay at the forefront of HR practices—not merely a support function.
- Great Place To Work: The company is recognized as a Great Place To Work, ranking number one in its category among organizations with over 2500 employees.
- Ambitious Business Project: The company is experiencing significant growth both in France and internationally, driven by an ambitious business project.
- Demanding Work Environment: Employees operate in a challenging work environment, engaging with high-level stakeholders.

**Diversity and Inclusion**:
Wavestone is an inclusive employer committed to equal opportunities. We support and celebrate diversity and have dedicated teams to work on anti-racism, gender equality, disability awareness and LGBTQIA+ topics. Wavestone has a strong Corporate Social Responsibility agenda, a Women of Wavestone forum and a diversity and inclusion network called “Wavestone For All”. As part of this diversity and inclusion policy, Wavestone supports people with disabilities and/or those who require accommodation during the recruitment process and when they take up their position.

This job is based in Luxembourg.

If you need assistance or an adjustment to our recruitment process due to a disability or impairment, please reach out to us to discuss.