PMO Assistant Analyst

**About Proximus Luxembourg**
Proximus Luxembourg is a leading historical player in the ICT & Telecoms markets. Proximus Luxembourg addresses both residential and business markets through its commercial brands Tango, Telindus and more recently Codit.

With PSF support status, the company has almost 750 employees. All these experts share a passion for digital technology, a spirit of openness and innovation, and a desire to simplify, connect and make their customers' personal and professional activities ever more secure.

Proximus Luxembourg is actively contributing to the acceleration of Luxembourg's digitalisation and its economic influence through the development of connectivity, resilient infrastructures and 5G, as well as innovative technologies such as Blockchain, Artificial Intelligence, Machine Learning and IoT.

Proximus Luxembourg is a subsidiary of the Proximus group (Euronext Brussels: PROX), provider of digital services and communication solutions operating in the Belgian and international markets.

**Telindus Luxembourg - Share more than technologies**

Telindus is a brand of Proximus Luxembourg.

Founded in 1979, Telindus Luxembourg accompanies all organizations in their digital transformation, by providing holistic ICT & Telecommunication solutions, as well as tailored support services. Its areas of expertise include Telecommunication Services, ICT Infrastructure, Multi-Cloud, Digital Finance Solutions, Cybersecurity, Business Applications, Managed Services and Training.

**Job Content**:
The PMO is in charge of managing projects and programs within the portfolio and responsible for tracking/reporting, assurance/quality control, information management, risk/issue tracking, change control, support and knowledge management.

The PMO Assistant is responsible for performing administrative functions, run small projects and support the Project Management Office Team including:

- Day-to-Day operations of the Project Management Office
- Tracking status of project deliverables and milestones;
- Monitoring the status of projects
- Supporting the adoption of the project lifecycle and deliverables;
- Coordination of the regular project and program level reporting cycles and Post Project Reviews,

Additional responsibilities include assisting the Service Design and Transition Manager with defining and updating the project management processes, standards and governance, assisting Project Managers on large projects, contributing to Quality Reviews, and co-ordinating activities in support of quality objectives.

The PMO Assistant may be asked to provide project support, when this is the case this will include, amongst other things, ensuring project plans and project documentation are complete and up-to-date, provide regular project status updates, help acquire the necessary resources and skills, and contribute to the delivery of business systems to meet identified business requirements.

**Main Activities and Responsibilities**:

- Governance & Control
- Maintain awareness of standards (governance and project) across the portfolio, including tracking, monitoring and updating the status of project deliverables
- Manage project repository including project templates (technical and management);
- Attend Post Project Review meetings
- Follow-up of the administrative project Lifecycle (Planning, Reporting & Control, project documentation, project staff booking and deliverables)
- Work with the Service Design and Transition Manager to develop the IT Project Standards guide, seeking contributions from Project Managers, QA Team, Development Team and Service Operation Manager to ensure that the Standards meet best practice
- Manage communications from the PMO mailbox including regular reporting cycle requests.
- Prepare consolidated material from project reports for monthly review
- Prepare and distribute monthly portfolio level reports.

**PMO Assistant responsibilities when providing project support include**:

- Pre-Project
- Supporting the definition of small/medium projects (scope, goals, deliverables, timescales, plans, dependencies, resource requirements and milestones)
- Ensuring pre-scope project plan is communicated to all project stakeholders together with their individual responsibilities.
- Providing effective management support to project teams on small to medium sized projects, or assisting Project Managers on streams of other large projects
- Co-ordination of publication, review and sign-off of major Project Management deliverables
- Ensuring project plans are created and maintained, deliverables tracked against time and resource utilisation is monitored
- Monitoring and reporting on progress of the project to the Project Board and all stakeholders

**Profile**:
**Skills and Requirements**:

- Must fulfil the requirements to obtain an EU security clearance
- Degree or equivalent experience
- Experience of managing small projects, or exposure to the end to end project lifecycle, or managing substantia