Administrative Assistant

The** University of Luxembourg** is an **international research** university with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

**The Faculty of Science, Technology and Medicine** (FSTM) contributes multidisciplinary expertise in the fields of **Mathematics**, **Physics**, **Engineering**, **Computer Science**, **Life Sciences** and **Medicine**. Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens, in order to better understand, explain and advance society and environment we live in.

**Your Role...**:
The Administrative Assistant will support the professors in Nursing Science and team members of Nursing Science of the Department of Life Science and Medicine:

- Liaise with the University administration and support administrative processes
- Administration of business trips, acquisition orders, invoices
- Support budget management
- Welcome visitors, sort out mails, structure and sort out folders, handle phone calls
- Support the production of yearly reports, evaluation documents, etc.
- Help with the organization of conferences, exhibits, committees, meetings, etc.
- Ensures a linguistic revision and layouts of documents

**What we expect from you**:

- Professional training and/or education in office management or studies in business administration, or related fields
- Several years of experience in administrative work, preferably in a research or academic environment
- Team player, diplomatic and able to work in a multidisciplinary and multicultural environment
- Good sense of prioritizing tasks and good self-management skills
- Open-minded, proactive, able to multi-task and able to work autonomously
- Fluency in English and French are required, knowledge of German and/or Luxembourgish would be an advantage
- Proficiency with modern office software, spreadsheets, and content management systems; experience with Zotero and SAP would be an advantage
- Aptitude in dealing with numbers and following up on budgets
- Welcoming and service-oriented attitude

**In Short...**:

- Contract Type: Permanent
- Work Hours: Full Time 40.0 Hours per Week
- Location: Belval
- Job Reference: UOL05463

**How to apply...**:
Applications should include:

- Curriculum Vitae
- Cover letter

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

**In return you will get**:

- **Multilingual and international character**. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
- **A modern and dynamic university. **High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
- **A partner for society** **and **industry**. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs
- Find out more about the University
- Addresses, maps & routes to the various sites of the University