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The **EIB**, the European Union's bank is seeking to recruit for its Portfolio Management and Monitoring Directorate (PMM)*, Joint Middle Office Department (JMO), Disbursements Division (DISB), Disbursements 3 Unit (DISB3) at its headquarters in Luxembourg, an **(Associate) Disbursement Officer**. This is a full-time position at grade 4/5.
- _New name following upcoming reorganisation._
- **Internal benchmark: Analyst Lending Operations_
**_ Panel interviews are anticipated for December._**
**The term of this contract will be 4 years.**
**Purpose**:
As an (Associate) Disbursement Officer, you will coordinate the work of more junior colleagues managing the disbursement related activities of the geographical area either under OPS, GLO or PMM responsibility. Execute disbursement activities relating to loans, equity, Project Finance and/or Investment Grants, including preparation of indicative and firm quote requests. Preparation and signing disbursement offers, handling revisions/conversions and reviewing and validating the CPs for disbursement. Thereby ensuring the support to the client facing departments to achieve their yearly disbursement objective (COP) and 1st Line of Defence controls pertaining to disbursements.
**Operating Network**:
The Joint Middle Office (JMO) sits between the operations (OPS), EIB Global (GLO) and Portfolio Monitoring and Management (PMM) Directorates.
The Disbursement Division is responsible for all Disbursement Middle Office activities, EU and Non-EU, and provides services to OPS, GLO and PMM.
You will cooperate closely with Client Facing Officers in OPS, GLO and PMM, as well as with colleagues in other Directorates: FI front and back office, JU, PJ, RM and OCCO in order to contribute to the efficiency, effectiveness and performance of disbursement functions and associated controls. You will also have contacts with external promoters and borrowers.
**Accountabilities**:
**Leadership role within the disbursement team for a specific geographical/sectorial area and reviews of existing processes to contribute to the successful digitalisation of the disbursement process**:
- Coordinate and manage the upcoming disbursement related activities in the team dedicated to a specific geographical/sectorial area and ensure overall quality of the processes within the team and for the external stakeholders (EIB clients);
- Provide guidance, support and training to members of the disbursement team and ensure on-boarding of new team members;
- Identify necessary improvements of the existing processes and procedures as well as IT tools of the JMO Disbursement team;
- Flag business issues to the HoU or the HoD if and when they arise, in particular, any issues of increased operational risk and work out potential solutions;
- Follow closely any developments regarding modulation guidelines and loan pricing; ensure that the rules are applied correctly in line with the modulation framework and pricing policy of the Bank; and coordinate the split responsibility for the disbursement related activity between OPS/GLO and PMM.
**Control on the different steps of the disbursement process and ensure the correct execution of disbursement related activities**:
- Perform 4-eyes checks and quality controls on the RaSA quotations, offer letters sent to the borrowers, and Condition Precedents’ documentation;
- Sign Offer Letters; validate CPs for the ok to disburse and NOW instructions;
- Manage all non-standard operations; supervising more junior team members in all steps of the process;
- Guide more junior team members in order to ensure timely, efficient and error free execution of disbursements, revisions and conversions;
- Cooperate closely with OPS, GLO and PMM colleagues in charge of the relevant projects, as well as with other EIB services (FI, JU, RM, OCCO); and keep up with a good communication and information flow and participate in meetings linked to the preparation of disbursement related activities;
- Interface with borrowers and/or intermediary institutions to ensure the receipt of mandatory information needed for disbursement purposes or otherwise required in the Finance Contract; support team members in finding adequate solutions
- Execute disbursement related activities and contribute to the smooth functioning of the disbursement team.
**Provide support to the management to increase the value added of the JMO activities**:
- Represent the JMO disbursement team in working groups and participate in horizontal projects to improve the existing processes and foster implementation of new products;
- Support the HoU and team members in addressing specific internal or external operational issues;
- Contribute to the regular managerial reporting;
- Review contracts or amendments at signature to ensure the feasibility of Conditions Precedent in the Finance Contracts (upon request).
**Qualifications**:
- University degree, preferably in Finance, Economics or Business Administration.
- Minimum o
