Company Secretary

A career at _Lombard Odier_ means working for a renowned global wealth and asset manager, with a strong focus on sustainable investing. An innovative bank of choice for private and institutional clients, our independently owned Firm is one of the best-capitalised banking groups in the world, managing close to CHF_
- 300 billion and operating from over 25 offices across 4 continents._
- With a history spanning over 225 years, _Lombard Odier_ is an investment house providing a comprehensive offering of discretionary and advisory portfolio management, wealth services and custody. We also offer asset management services and investment strategies through Lombard Odier Investment Managers and provide_
- advanced banking technology to other financial institutions._
- “Rethink Everything” is our philosophy_ - it is at the heart of everything we do. We have grown stronger through more than 40 financial crises by rethinking the world around us to provide a fresh investment perspective for our clients._

At Lombard Odier, sustainability is our core philosophy. Representing the next economic revolution, it is our conviction that sustainable investing is the way to generate long-term returns and grow our clients' prosperity in perpetuity. Sustainability, via the transition to a circular, lean, inclusive and clean (CLICTM) economic model, is therefore central to Lombard Odier’s approach to its business and investment philosophy. We believe this ‘sustainability revolution’ has already become one of the most important drivers of risk-adjusted returns today. Will you be part of it?

Lombard Odier Investment Managers (“LOIM”) is the asset management business of the Lombard Odier Group. In order to strengthen our Corporate Secretariat team in Luxembourg, we are looking for a:
Company Secretary

About the role

You will be joining a dynamic team of three individuals who collaborate extensively with the wider LOIM business.

How will you make an impact at LOIM

In this role, your main responsibilities will include the following
- In close collaboration with the team, be responsible for the lifecycle of a number of Board and Committees, including preparing meeting materials, attending and minuting meetings, prepare follow ups and ensure follow ups are closed prior to next meeting.
- Ensuring that the LOIM corporate agenda (approximately 200 meetings/year) is set on an annual basis and all meetings are convened accordingly.
- Provide guidance and direction on corporate governance with the support of the Head of Corporate Secretariat, Legal and Compliance teams resulting in the creation of processes and policies.
- In close collaboration with the Head of Corporate Secretariat, ensure all departmental systems are maintained, including accesses of our Board management platform (Boardvantage) for annual renewal of contracts.
- Assist the Head of Corporate Secretariat in maintaining LOIM’s Governance framework, keeping abreast of regulatory changes that may impact the framework and providing guidance to boards on any required changes.
- Maintain bi-annual updates of terms of reference, organisation charts and other governance documents.
- Conduct bi-annual evaluations of Board and committees members.
- Liaise across Legal, Compliance, Sales (RFPs), HR, Finance, Risk, IT and Operations firm-wide to collect information, provide up to date information the LOIM Group and fulfil day to day functions.

**Profile**:

- Experience in working in an international, multicultural environment preferably in the financial services industry
- Experience attending meetings and taking timely, effective and accurate minutes.
- Experience with electronic Document Management systems and Board portals is an advantage;
- Excellent time management and prioritizing skills required to address a large number of requests within set
- Well organized with the ability to multi-task
- High level of initiative and commitment with a “hands-on” approach to get things done and solve issues
- Conscientious, detail-orientated and disciplined individual
- Strong verbal and written communication skills
- Excellent interpersonal skills
- Discretion and confidentiality
- Excellent knowledge of English, both written and verbal, any other language is a strong asset.
- Advanced knowledge of Microsoft Office (Excel, Powerpoint, Word) and Outlook

Why join us

Our Maison’s DNA is defined by five core values. Excellence drives us to be the best at what we do, while Innovation fuels our progress. Respect underpins every interaction, and Integrity shapes our actions. Together, we are One Team, united in serving our clients with unwavering dedication.

LOIM is an equal opportunity employer

We are committed to creating a diverse and inclusive work environment, where talented people inspire the organization with a diversity of thought, background, experience and identity to reinforce our innovation and deliver excellence. We firmly believe this is how we will cont