E-2457 Project Management Officer

**Temporary contract | 24 months | Belvaux**:
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**Are you passionate about research? So are we Come and join us**:

- The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT. By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies.- Discover our Environmental Research and Innovation department: ERIN Department

**How will you contribute?**:

- As member of ERIN’s Director’s office, the main duties of the Project Management Officer are to:

- Support the Principal Investigators (PI) in the submission and the management of their projects and activities
- Reduce project risks in terms of administrative, contractual, and financial management
- Monitor in close collaboration with the PI the expenses, revenues of the project to avoid any deviation
- Ensure that project management good practices are implemented according to the LIST processes, project management best practices as well as the project specifics

The Project Management Officer is the privileged partner of the PI in all aspects related to project management and interfaces with the different corporate LIST services.
- While a passion for research is ideal, please note that you will not be involved in the scientific research of the projects, which means you will not work on the production of project deliverables with regarding to the topic’s expertise.
- Under the responsibility of the department Director, your main duties are:
**Project management**:

- Contribute to the preparation (among others budget preparation, administrative quality check) and submission of projects
- Monitor the progress of the projects and provide the necessary administrative/financial/contractual support in collaboration with corporate services
- Manage the relation with the external coordinator of projects (H2020, LIFE, Interreg,) and with funding agencies
- Process and respond to the information requests of the PI
- Collect the necessary information for the billing, account closing, statements and reports addressed to the funding sources
- Put in place project documentation and update information systems
- Implement procedures to harmonize the different process steps
- Organize and prepare project related meetings as well as the closing and archiving of projects
- Participate in project audits

**Project portfolio management and budget preparation**
- Monitor the unit/group project portfolio and prepare unit/group project reviews
- Deliver dashboards and reports for the monitoring of the department’s projects portfolio
- Participate in annual budget preparation

**The Project Management Officer also contributes to**:

- The fulfilment of the collective objectives of the Director’s Office
- The identification of the specific needs of the PI and the definition of solutions, in close collaboration with the other LIST services

**Education**
- Hold a higher education degree in project management, business administration or in a technical or scientific area
- Have at least 5 years of professional experience in project management or in the domain of research, finance, administrative environment
- Have completed training in project management techniques, methods and tools

**Skills**
- Basic knowledge in project management techniques, methods and tools especially in financial project management and accounting
- Have good knowledge of standard office software, especially of Excel (e.g. be familiar with pivot tables)
- Experience with SAP would be considered as an asset
- Experience in the submission and management of European projects is considered as an asset
- Be familiar with:

- o The research environment
- o The rules of the various research funding agencies
- o The forms of intellectual property protection
- A customer-oriented service and solution-oriented approach is essential
- Experience in the submission and management of European projects is considered as an asset
- Be autonomous and detail oriented, possess strong organizational and coordination skills
- Demonstrate excellent interpersonal skills and be a good team player
- Successfully manage stressful situations and priorities, have a positive attitude to deal with them
- Having excellent knowledge of written and spoken English is mandatory. A good level of French is an asset.

**Your LIST benefits**:

- An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects.
- Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society.
- Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do.
- An environment encouraging curiosity, innovation and entrepreneursh