Junior Administrative Assistant

You will ensure the accuracy of financial operations (accounts receivable, invoicing, contract administration) while also supporting the smooth day-to-day running of the Luxembourg office. This hybrid role is **finance-focused (90%)** with a supporting component in **office and facilities management (10%)**.

**Responsibilities**:
**Finance & Administration (90%)**
- Prepare and issue client and intercompany invoices, ensuring accuracy and compliance with contractual terms.
- Monitor incoming payments, record receivables in the ERP system (Netsuite), and follow up on outstanding balances.
- Manage freelancer contracts and extensions, collect signatures, and archive documentation.
- Validate freelancer invoices and timesheets, coordinating with Accounts Payable.
- Perform account reconciliations (customer/intercompany, passthrough accounts, WIP, accruals).
- Support audit readiness and compliance with financial procedures.

**Office & Facilities Support (10%)**
- Welcome visitors, manage reception, and coordinate meetings and trainings.
- Oversee office supplies, consumables, and onboarding kits.
- Assist with administrative tasks such as mail handling and training coordination.

**Technical skills**:

- Proficiency with ERP systems (Netsuite or similar).
- Strong Excel and Microsoft Office Suite skills (Outlook, Word, Teams).
- Accuracy in data entry, recordkeeping, and reconciliation.
- Knowledge of basic facilities and office management processes.

**Profile**:

- Bachelor’s degree in Accounting, Finance, Office Management, or related field.
- **Junior profile with maximum 1 year of experience** in accounts receivable, invoicing, or financial/administrative support.
- Ability to analyze data and ensure financial accuracy.
- Good communication and interpersonal skills.
- Fluency in English and French is required.

**Why Cronos Group?**
We’ll propose you:

- An attractive salary package.
- A good work-life balance environment.
- The assurance of working in cutting-edge technologies in an entrepreneurial spirit.
- The opportunity to develop your skills thanks to tailor-made training courses according to your needs.
- A good job in a friendly place.

If you wish to integrate a dynamic structure on a human scale while working with the latest technologies, don't wait anymore and join Cronos in Luxembourg

**Job Types**: Full-time, Permanent