Regulatory & Company Secretary Lawyer

About the Role

We have an outstanding opportunity for you to join SWE, a diverse and inclusive team located in Luxembourg, and to work in an international and collaborative environment. This role is embedded within the business and will be integral to the Legal team, headed up by the SWE Head of Legal and Company Secretary based in Luxembourg.

Key accountabilities

On the Regulatory side, responsibilities include:

• Identify and monitor relevant Luxembourgish, German, Austrian and Italian legal and regulatory developments, as well as EU regulations and guidelines
• Conduct legal research on various matters
• Provide regular updates on legal and regulatory developments and trends
• Contribute to the drafting of legal reports and internal communications
• Contribute to the drafting of correspondence and reporting to the authorities
• Prepare and deliver presentations and training, coordinate know-how meetings and actively share knowledge
• Manage, control and review legal documents
• Capture internal know-how and ensure appropriate dissemination
• Provide input and advice for the development of relevant policies and procedures

On the Company Secretary side, responsibilities include:

• Prepare, coordinate, attend and minute meetings
• Ensure the day-to-day compliance of SWE with the relevant applicable laws, statutory and regulatory obligations, including but not limited to making filings with the trade register, maintaining the statutory registers and corporate files
• Manage the full lifecycle of board, committee and shareholders meetings including drafting agendas and following up on all action points
• Attend meetings and take timely, effective and accurate minutes
• Follow and maintain internal processes and policies, ensure alignment with Group policies, and coordinate the annual review of SWE policies and addendum
• Maintain the governance framework documents and terms of reference, as well as the organisational chart of SWE, list of authorised signatories and internal database up to date

On the Insurance side, responsibilities include:

• Be involved in the resolution of potential issues linked to SWE insurance legal and regulatory environment together with our actuarial and business teams
• Conduct legal research on various matters
• Liaise with external legal counsels when necessary
• Provide regular updates on legal issues
• Contribute to the drafting of reports and internal communications
• Work on briefing notes to outsourcers
• Manage, control and review legal documents
• Provide input and advice for the development of relevant policies and procedures
• Act as point of contact for board members and internal and external advisers
• Respond to KYC/DD queries and information requests from internal teams and external advisers
• Prepare regulatory applications
• Assist in the preparation of annual board and committee self-evaluation, as well as with the annual individual fit & proper review for all legal entity officers and the review of conflicts of interest
• Support the provision of inductions and ongoing training to directors

About you

• EU qualified lawyer
• Ideally 2 years of experience as a practicing or in-house lawyer in Luxembourg, including experience in company, insurance/banking and contract law
• Multi-jurisdictional experience would be an asset
• Passionate about laws, regulations and their evolution
• Outstanding organizational and excellent communication skills
• Sound understanding of the legal and regulatory requirements in Luxembourg and other EU jurisdictions
• Experience in legal and regulatory monitoring
• Proficient in English and French; German or Italian would be a plus
• Excellent drafting skills, experience in minute taking, attention to details and quality
• Excellent time management and prioritizing skills required to address a large number of requests within set deadlines
• Good command of MS Office tools (Word, Excel, PowerPoint, Outlook, etc.) and Adobe, experience of electronic board packs
• Able to demonstrate key behavioural capabilities including ownership, proactivity, teamwork, agility

About Scottish Widows Europe

Scottish Widows Europe (“SWE”), a subsidiary of Scottish Widows L.P., was established in Luxembourg to ensure continuity of servicing for its existing EU business after the UK's exit from the EU, and is authorized to conduct life insurance business in Europe.

The portfolio of SWE is largely represented by with-profit policies (but also includes unit-linked policies), originally sold through the Cleric