Executive Assistant to the Executive Committee

BIL is a leading player in Luxembourg's financial market. Founded in 1856 as the country's first bank, BIL has contributed significantly to the development of Luxembourg's social and economic landscape. Today, BIL operates across digital banking, wealth management and corporate finance, supporting individuals, entrepreneurs, businesses, and both private and institutional investors. Headquartered in Luxembourg, BIL employs more than 1,800 people and maintains a presence in key financial centers including Luxembourg, Switzerland, France and China. As a major player in Luxembourg's finance industry and as a signatory of the UN Principles of Responsible Banking, BIL is committed to handing over a responsible and sustainable bank to future generations.

Your mission:

We are hiring an Executive Assistant to work directly with the Executive Committee.

This is a high-responsibility and high-exposure role, requiring discretion, precision, strong organizational skills, and the ability to operate in a fast-paced executive environment where priorities can shift quickly.

More than a traditional Executive Assistant role, this position combines first-class executive support with the ability to prepare high-quality materials, coordinate complex topics, and ensure effective follow-up on key priorities. You will play a central role in helping the Executives to stay organized, fully briefed, and focused on the most important matters.

This role requires exceptional organizational skills and the ability to support multiple senior stakeholders, often with competing priorities, while maintaining the highest levels of professionalism, responsiveness, and discretion.

This is a unique opportunity for a motivated and ambitious professional looking to accelerate their development, gain close exposure to executive leadership and governance, and build a long-term career within a demanding and dynamic environment.

Your next challenge:

1. Executive Support & Prioritization

• Manage complex calendars with a high degree of autonomy, acting as a proactive gatekeeper of time, priorities, and commitments.
• Coordinate internal and external meetings, Board-related interactions, conference calls, and video conferences.
• Anticipate upcoming deadlines, priorities, and key meetings to ensure executives are fully prepared.
• Prepare agendas, logistics, briefing material, and relevant documentation ahead of meetings.
• Support multiple senior stakeholders simultaneously, balancing competing priorities while maintaining a high level of service and responsiveness.

2. Communication & Inbox Management

• Monitor executive inboxes, flag important messages, and handle administrative or routine matters independently where appropriate.
• Draft, review, and edit internal and external correspondence, ensuring clarity, professionalism, confidentiality, and alignment with the appropriate tone.
• Act as a trusted point of contact for internal and external stakeholders, ensuring smooth and professional communication.
• Follow up on requests, decisions, and open topics to ensure timely responses and execution.

3. Executive Support, Coordination & Follow-up

• Act as a central coordination point for senior executives, ensuring effective follow-up on actions, requests, and decisions, and facilitating the timely collection and delivery of information from internal and external stakeholders.
• Consolidate information from different stakeholders into clear, concise, and executive-ready formats.
• Prepare high-quality PowerPoint presentations, briefing documents, meeting packs, and other executive materials.
• Support the preparation and maintenance of Excel trackers, reports, and follow-up documents.
• Assist in the preparation of governance, Board, and management meeting materials.

4. Travel, Expenses & Administrative Excellence

• Ensure smooth day-to-day operations and provide reliable administrative support in a demanding executive environment.
• Coordinate domestic and international travel, ensuring efficiency, accuracy, and cost awareness.
• Manage invoices, expenses, and related administrative processes in line with internal policies.
• Maintain and organize confidential files, documents, and records.
• Contribute to the broader Executive Assistant community and collaborate with peers where needed.

5. Professionalism, Discretion & Trust

• Uphold the highest standards of confidentiality, integrity, and professional behavior.
• Handle sensitive information with maturity, tact, and sound judgement.
• Build trusted workin