Senior Corporate Assistant

Do you value work life balance while working in a diverse and challenging environment? We, at Broad Street Luxembourg aim to offer our collaborators a human-sized company combined with the excellence of the Goldman Sachs group.

Our mains values: Integrity, Excellence, Respect & Teamwork.

Your role:

As a Senior Operation Assistant, you will be part of the team supporting the Corporate Team with the day-to-day corporate and administrative operations of the GS portfolio, which consists of unregulated Luxembourg holding companies (SPVs). You will play a key role in ensuring the efficient administration of the entities under management while supporting the team through knowledge sharing, onboarding of new joiners and business continuity during the Team Leader's absence.

Your tasks and mission:

Reporting to the Operation Support Team Leader, your responsibilities will include:

Corporate Administration & Day-to-Day Operations

• Collecting signatures of the legal documentation relating to corporate administration (board meetings, shareholder meetings, annual accounts approval, financing transactions (loans/certificates), distributions, share transfers, corporate changes and change of articles, etc.)
• Coordinating and providing KYC documentation to internal and external stakeholders
• Maintaining statutory records, including physical and electronic corporate files
• Maintaining and safeguarding registers of shareholders and/or bondholders
• Preparing and coordinating corporate, beneficial ownership and annual accounts filings with the Luxembourg Trade and Companies Register (RCS) and
• Register of Beneficial Owners (RBE)
• Assisting the Corporate Team with the set up and harvest of private equity/real estate/infrastructure/debt structures
• Coordinating with internal stakeholders, international GS teams, external legal advisers and Luxembourg notaries to support corporate transactions

Team coordination and support

• Supporting the onboarding and training of new joiners within the team
• Sharing knowledge and assisting colleagues with operational and administrative matters when required
• Acting as a backup to the Operation Support Team Leader and helping ensure continuity of day-to-day operations during periods of absence, supporting workload allocation, priority management and escalation of operational matters
• Assisting with the collection, analysis and presentation of operational data to support workload monitoring, reporting and process improvements

Your profile:

• At least 3 years of experience in a similar role in the finance industry
• Ability to work on multiple tasks and manage unforeseen urgencies as and when they arise
• Proactive, pragmatic and solution-oriented mindset
• Strong organisational skills and attention to detail
• Comfortable handling recurring administrative tasks while maintaining a high level of accuracy
• Eagerness to learn and develop within a dynamic, multicultural environment
• Team-oriented approach and willingness to support colleagues
• Good communication and interpersonal skills
• Fluent in written and spoken English; French or German is a plus
• Good working knowledge of Excel is an asset
• Knowledge of Luxembourg corporate law would be considered an asset

APCT1_LU