Regulatory & Internal Control Supervisor

We are an independent AIFM boutique initially established by a seasoned real estate asset manager. We are now scaling-up our activities and business as a third-party specialized AIFM. The below role offers flexibility and the chance to contribute meaningfully to the development of our business, encouraging an entrepreneurial mindset and initiative.

We put an emphasis on continuous learning philosophy and career development. If you are ambitious and want to grow your knowledge exponentially, we highly encourage you to apply

About the Role

In this role as an AIFM regulatory and internal control supervisor, you will be involved in the day-to-day management of an authorised AIFM overseeing complex Private Equity, Fixed Income, Real Estate, Funds of Funds portfolios of various Alternative Investment Funds. You will directly report to the Conducting Officers.

Key Responsibilities

• Regulatory reporting & liaison: coordinate the preparation and submission of regulatory reports to relevant authorities (e.g., CSSF, BCL,…). Ensure timely, accurate reporting and serve as the main liaison with regulatory bodies, addressing inquiries and providing updates as needed;

• Internal audit coordination: manage and coordinate the AIFM's internal audit activities. This includes planning audit schedules with our outsourced internal auditor, gathering required information from various departments, overseeing the audit process, and coordinating responses and follow-up on any audit recommendations;

• Compliance monitoring plan: review and update the company's compliance monitoring plan on a regular basis. Execute compliance tests and control reviews, assess ongoing compliance risks, document and communicate test results or any identified deficiencies, and monitor the implementation of remedial actions to mitigate risks;

• Policies & procedures management: oversee the maintenance of all AIFM policies and procedures. Assist in drafting and updating compliance policies, coordinate the annual policy review, maintain the AIFM policy register, and track approvals to ensure policies are kept up-to-date and in line with regulatory changes;

• Compliance operations: support the day-to-day operations of the compliance team. Handle or advise on routine compliance matters such as complaints handling, management of conflicts of interest, monitoring of personal transactions, and investigating compliance-related incidents. Ensure that any issues are addressed promptly with appropriate corrective measures;

• Record keeping & follow-Up: ensure accurate and orderly record-keeping of all compliance and regulatory documents. Maintain various compliance registers and proactively follow up on open compliance issues or outstanding items, and escalate unresolved matters to senior management to facilitate timely resolution;

• Tools implementation & enhancement: contribute to the implementation and improvement of internal control tools and systems. Work on enhancing automation or software solutions that streamline internal control monitoring, reporting, and record-keeping processes, thereby increasing efficiency and reducing operational risk;

• Regulatory watch: continuously monitor and keep abreast of new laws and regulations relevant to the AIFM. Conduct regulatory watch and analysis, draft internal communications or regulatory change impact assessments, oversee the implementation of new regulatory requirements, and prepare periodic reports to inform Senior Management of key regulatory developments.

Your Profile

• You hold a master's degree in finance, audit, business, or a related field;

• You bring an initial professional experience in the investment sector in a compliance, audit or internal control function, at investment firm, an AIFM, or an audit & consulting firm (former experience as internal auditor of AIFM is a plus);

• You possess a good understanding of the organization and operations of an AIFM and are familiar with the regulatory framework applicable to AIFMs. Knowledge of the Luxembourg regulatory framework is an asset;

• Excellent communicator and team player;

• Deep analytical and problem-solving capabilities;

• Attention to detail and good time management;

• Solid research skills;

• Supervision and leadership skills;

• Result driven;

• Fluent in English, French is a plus;

• Awareness of the corporate and regulatory environment of the Luxembourg funds industry/AIFMD;

• Experience in Real Estate/Private Equity/Private Debt/Listed assets exposure is a plus.

Why Join Us?

• 360° exposure to the AIF industry with direct scope of responsibilities;

• Personal development plan including dedicated mentoring, participation in industry related events and attending relevant external trainings;

• Young and dynamic team, working with international and entrepreneurial clients and counterparties;

• Evolutive remuneration package based on achievements.