Recruitment Specialist Consultant

Mission

The mission is to support with recruitment activities the HR and Organisation division of a financial administration. This includes enhancing visibility across media and job boards, advising on targeted outreach strategies, and interviewing to recruit around 15 staff hires per year (and around five interim workers).

Activities

· Identify recruitment needs and short/medium-term workforce plan

· Support kick-off meetings with hiring managers to explain and decide on the selection process (optional recorded interviews, standard vs in-house tests, composition of the selection panel etc.) and define the profile of the ideal candidate

· Define criteria to screen candidates with the hiring managers and facilitate a meeting with panel interviewers to ensure quality interview questions for competency-based interviews

· Review job adverts: consistency with the employment grade and core competencies, non-discriminatory text, overall clarity, etc.

· Select appropriate diversified and targeted sourcing channels (company website, newspapers advertisements, job boards, social media, etc.) to post job openings with the support of the Talent Acquisition Consultant

· Handle internal communication supports to promote job openings with the help of the Talent Acquisition Consultant

· Perform and/or review a first screening of applications and select the most suitable ones (longlist) and share a shortlist of candidates for the hiring manager to review

· Ensure effective organisation of video and face-to-face interviews with Team Assistants with the support of the Talent Acquisition Consultant

· Meet the candidates and conduct competency-based interviews, including interims depending on the seniority level of the selected candidate

· Collect feedback from the selection panel with the help of the Talent Acquisition Consultant and organise calibration meetings with interviewers when needed

· Ensure that all applicants are informed of the outcome of their application

· Make sure that the applicants' database is up-to-date and provide regular reporting on recruitment activities

· Coordinate and manage the involvement of interim agencies, (four in the case of interim services, one in case of contract management), when needed

· Ensure consistency and compliance with all recruitment policies, procedures, and guidelines

· Promote the branding and help identify appropriate and creative ways to attract diverse talents;

· Support sourcing activities and events when needed

· Manage all associated administrative activities with support from the Talent Acquisition Consultant

· Contribute to the enhancement of recruitment practices and procedures, including the enhancement of the recruitment system

Deliverables

The Consultant will be responsible for providing the following deliverables:

· Align the workforce plan with the 2026 headcount and available budget.

· Agree on selection process and define ideal candidate profiles.

· Review job adverts ensuring compliance with grade, competencies, and non-discrimination.

· Ensure a qualitative longlist and shortlist of suitable candidates.

· Organise interviews (video and face-to-face).

· Conduct competency-based interviews (depending on seniority.

· Collect panel feedback and organise calibration meetings when required.

· Communicate application outcomes to all candidates.

· Perform up-to-date applicants' database.

· Perform regular reporting on recruitment activities.

· Coordinate and manage involvement of interim agencies (if required).

· Ensure compliance with recruitment policies, procedures, and techniques.

· Support sourcing activities and events.

· Manage some administrative tasks related to recruitment activities.

· Contribute to enhancement of recruitment practices and systems.

· Contribute to DEIB initiatives, if needed.

Technical skills

Technical skills:

· University degree or equivalent, a specialisation in Human Resources, Finance or Economics would be an asset

· At least 3 to 7 years of experience in a similar role, ideally recruiting financial profiles and/or economists

· Demonstrated familiarity with standard concepts and practices related to recruitment activities

· Experience working in an international and multicultural environment would be an asset

· Good understanding of the operational environment of a financial institution or a public international institution would be an asset

· Certified user of Hudson's Business Attitudes Questionnaires and other assessment tools would be an asset

· IT literacy - highly proficient user of MS Word, Excel, PowerPoint, and Outlook

· Experience working with Oracle would be an asset

· Excellent oral and written English skills, any other language skills are considered an asset

Soft skills:

· Strong sense of confidentiality, discretion, and diplomacy

· Ability to organise and prioritise

· Strong communication and interpersonal skills

· Strong sense of commitment and excellent customer service skills

· Proactivity and independence

Details

· Full-time work

· The Consultant will perform Services in a hybrid mode: minimum of 3 days per week working in the office in Luxembourg

Job Type: Full-time