Associate, Distribution Oversight

Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Summary:

Ares is seeking an Associate to help oversee the marketing and distribution programme of Ares Management Luxembourg ("AMLux"), a regulated IFM.  As a member of the Ares Luxembourg team, this position will report to the Marketing & Distribution Oversight Manager and will be primarily responsible for advising on and overseeing the requirements of the IFM with regard to the marketing of alternative investment funds ("AIFs") on the AMLux platform, formulating and implementing the due diligence and ongoing oversight programme for both internal and external distributors of those AIFs, collaborating with both internal and external stakeholders, and providing reporting to senior management and the Board of Directors of AMLux on risk identification and ongoing oversight.

Primary Functions & Essential Responsibilities:

Specific responsibilities include, but are not limited to the:

• Assistance with completion of initial and ongoing due diligence of appointed distributors and other marketing intermediaries, including co-ordination and review of due diligence questionnaires, risk assessments, KYD documents, screening, and contracts, ongoing monitoring and site visits
• Preparation and production of Distribution Oversight due diligence reports and management reporting highlighting risks or gaps identified as appropriate and when required
• Preparation, collection, review and analysis of the Key Performance Indicators
• Preparation of regular reports on distributor performance, compliance, and other relevant metrics to senior management
• Maintenance of the distribution network database for the Luxembourg domiciled funds
• Analysis of the data to identify trends, areas for improvement, and potential risks within the distribution network
• Preparation of various reports for the Boards and Committees on distribution
• Appropriate escalation of incidents / breaches and risks to the management company, including the identification and management of known / unknown gaps Ensuring adherence to applicable laws, regulations, and internal policies governing marketing and distribution activities
• Working with internal sales/client service functions to ensure that distributors meet their contractual obligations
• Acting as a liaison between internal teams (Marketing, Compliance, Legal, Distribution) and external service providers to ensure timely and accurate execution of marketing and distribution initiatives
• Assistance with oversight of fund registration processes and cross-border notifications
• Assistance with monitoring key documentation such as distribution agreements, SLAs, and policies to ensure accuracy and compliance
• Assistance with driving process improvements and automation initiatives to enhance distribution oversight, collaborating with technology, vendors, and internal teams
• Contributing to strategic projects focused on improving oversight, investor engagement, and operational efficiency

Education:

• Bachelor's Degree required

Experience Required: 

• 3+ years of experience in the fund industry and oversight roles ideally in fund distribution (additional exposure to legal, compliance, risk management functions would be an advantage)
• A strong understanding of Luxembourg regulations applicable to AIFMs, including knowledge and experience with marketing and distribution regulations
• Detailed knowledge of the investment fund industry, oversight requirements (as set forth in CSSF 18/698 and various ALFI guidelines), marketing and distribution of investment funds, KYC/AML related regulations Experience using the UME Solutions platform a plus

General Requirements:

• Fluent in English with excellent written and oral communication skills
• Strong collaboration skills, including proven experience of collaborating with teams in remote locations to ensure efficiency, effectiveness, and high level of supervisory oversight
• Ability to effectively partner with investment professionals and develop a deep understanding of investment products; ability to influence; capability of interacting with key stakeholders to direct prioritization of program related activity
• Excellent analytical skills; high accuracy and detail orientation
• Strong sense of ownership and accountability
• Self-starter who is comfortable working within an existing Oversight program
• Ability to manage up and instinctively know when to escalate risks, concerns, issues and/or various messages, and communicate those efficiently and effectively
• Strong interpersonal, relationship-building and negotiation skills, and collaborative team player
• Anticipate and proactively action potential issues and opportunities.
• Utmost integrity and discretion
• Excellent communication and client service skills
• Ability to manage challenging workflow in-fast paced, dynamic organization, managing multiple assignments in a deadline driven environment
• An analytical mind and a passion/interest in bringing new ideas to increase efficiency of existing processes
• Experience and ability to proactively and continuously identify and analyze problem situations to develop an effective and improve course of action for resolution
• Ability to be flexible in order to coordinate with team members across time zones
• Dependable, great attitude, highly motivated and a team player
• Ability to handle confidential information appropriately

Reporting Relationships

Managing Director, Portfolio Management & Marketing Oversight

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

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