Billing Coordinator

Loyens & Loeff is an international top Tier full-service law and tax firm. Our Luxembourg office is led by 25 experienced partners and forms part of the Loyens & Loeff network, which counts more than 1500 partners and associates worldwide. Our office in Luxembourg comprises around 160 professionals and has a total headcount of more than 240.

Our lawyers and departments in all our offices are praised for their expertise by leading legal directories and our firm is regularly recognised as Best Law Firm in BeNeLux. Our office in Luxembourg is notably recognised for its expertise in Investment Funds, Corporate M&A, Banking & Finance, Dispute Resolution, Real Estate and Tax.
 

The Billing Coordinator plays a key role in managing the billing function, ensuring efficiency, compliance, and timely delivery of financial processes. This position combines leadership, operational oversight, and project management responsibilities.

You will be responsible for the following:

• Ensure appropriate staffing levels within the Billing department and an efficient allocation of portfolios among team members

• Report directly to the Head of Finance

• Liaise with the Netherlands office all projects, systems, updates regarding changes etc. and implement if applicable

• Identify bottlenecks and proactively propose improvements

• Act as the primary point of contact for fee-earners, finance professionals, and team assistants, providing clear guidance and instructions

• Hold regular meetings with team members to review portfolio status, training needs, and other relevant issues

• Train and coach team colleagues to ensure ongoing professional development and performance improvement

• Monitor and oversee the timely entry of timekeeping data and billing processes.

• Support the team with billing tasks when required and actively work on the billing of an assigned portfolio to maintain hands-on involvement and operational expertise.

• Ensure all invoices comply with client-specific billing guidelines, including e-billing requirements and outside counsel guidelines.

• Maintain accurate billing records for audits and ensure compliance with regulations.

• Lead or support billing-related projects, implementation of new billing software, process automation, and client-specific reporting.

• Demonstrable leadership experience from previous roles.

• Familiarity and comfort working with financial software and automated systems.

• Excellent skills with Excel is mandatory.

• Experience in professional or legal services is considered a plus.

• Excellent verbal and written English communication skills.

• Strong interpersonal skills; a communicative team player who achieves results, considers different team dynamics, and adapts smoothly to change.

• Organizationally sensitive, able to balance interests effectively, and adept at communicating with various internal stakeholders.

Loyens & Loeff Luxembourg offers you an attractive career opportunity in an international and multicultural environment with an attractive remuneration package adapted to your qualifications and experience. Interested? Please apply on our career website.