Project Officer

About the FSTM

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.

Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

Your role

The University of Luxembourg is seeking a dedicated and dynamic Project Officer to join our team at the Faculty of Science, Technology and Medicine (FSTM). This role is pivotal in advancing our strategic initiatives in international mobility, dual/joint degrees, and European grant-funded projects. The Project Officer will be the single point of contact for contracts related to educational collaboration and will play a crucial role in scouting, evaluating, and managing Erasmus+ and other European grant requests.

Key Responsibilities:

• Grant Management: Scout, screen, and evaluate Erasmus+ and other European grant requests related to study programs and lifelong training
• Compliance: Ensure compliance with university and national regulations in all grant-related activities
• Application Preparation: Assist in preparing and submitting grant applications in collaboration with Research Facilitators and Teaching and Learning teams
• Project Coordination: Oversee the implementation of funded projects from start to finish, including drafting deliverables, preparing project budgets, and financial reports
• Networking: Build and maintain a network of contacts in the field of European grants
• Contract Coordination: Coordinate agreements and contracts to facilitate mutually beneficial international academic exchange and collaboration between Universities (mostly linked to teaching and education), serving as the single point of contact for these needs at the faculty
• Stakeholder Management: Coordinate internal and external stakeholders during contract development, build trust with stakeholders, and assist in developing internal work processes
• Best Practices: Share best practices and lessons learned from project implementation

For further information, please contact the Team Leader of the Research Facilitator Group,

Your profile

• Education: Master's degree in a relevant field (e.g., European Studies, International Relations, Education Management), or equivalent work experience
• Experience: Minimum 4-6 years of relevant working experience in project management Proven experience in managing European grants and educational collaboration projects is an asset
• Skills: Strong organizational, communication, and networking skills. Ability to work independently and as part of a team
• Knowledge: Familiarity with European regulations concerning dual and joint degrees, and management of European funded collaborative projects. Knowledge or experience with Luxembourgish higher education specificities is an asset
• Languages: Proficiency in English ; knowledge of French is an asset

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Project officer
• Job Reference: UOL07607

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