Transfer Agent
il y a 3 jours
Operational skills
Good level of English, and you are fluent in FrenchAcademic formation (such as BAC+3)You have been part of a TA, a Management Company or a Bank for at least 3 years ideally, in LuxembourgYou are used to service funds, or you have had a first experience working in the Fund industryIdeally, you are comfortable with the MFGI and SwiftsBehavioral skills
Good organizational skillsAnalytical mind Client orientation Communication skills Team spiritPosition not submitted to MIFID IIMission\:
You will be part of the FPS department covering Transfer Agent and Registration Aspects within SGSS Luxembourg where you will be part of the operational team processing settlement, clearing, dealing and reconciliation aspects (FOP) over-sighting the offshored activity. The Agent will be managing some tasks which the Senior Agent or Team Leader may delegate. As part of the team, the agent will need to display professionalism, integrity, flexibility (late shift if any), team spirit and team work.
The agent reports directly to the Team Leaders of the Fund Order Processing Service and provide support on various types of subjects.
Tasks and responsibilities:
Settlement and clearing activity managementAble to process and perform oversight on the below outsourced activity to SG GSC IndiaProcesses and monitors daily manual payments through the various banking systemsMonitor cash management in the Register toolPerforms Foreign Exchange requestAnalyses reports and data compilationSends daily and monthly reportingHandles and monitor manual settlement instructions, settlement reporting and related cash movements through the Clearing PlatformPerforms monthly share reconciliation with clearing houses and depositoriesEnsures daily deadlines are met in a multi-batch environmentEnsures effective understanding of specific process and strict adherence to relevant proceduresLiaise with clients or Investors when requestedParticipates to testing and training when requiredAnswers daily queries in a timely manner liaising with other departments and external partiesDealing activity management
Receive and place manual transactions received from shareholders (subscriptions, redemptions, switches and transfers) in the transfer agency system, according to procedures in placeManage the SWIFT queues and ensure the SWIFT repair messages are processed within the funds trading cut-off timesEnsure daily deadlines are met in a multi-batch environmentEnsure effective understanding of specific process and strict adherence to procedureAccurate and Error free processing is expectedHandle internal and external queries in a professional and timely mannerChase clients and internal departments when requested in the case of a query managementParticipate in periodic audits, Compliance and Risk sample checksAct as point of reference for colleaguesEnsure effective compliance and controls in own areaPrepare / Update procedures and checklists in cooperation with the team leaderEscalate any issue to Team Leader, suggesting resolution where possibleReconciliation activity management
Executes daily reconciliation of TA bank accountsConducts analysis's and ensures the optimization of existing processesResearch and queries resolution in relation to outstanding reconciliation items, liaising with other departments and external partiesAnalyses reports and data compilationParticipates to testing and training when requiredConducts analysis's and ensures the optimization of existing processesAnswers to the Management requests and expectationsReporting and projects participation in the respect of policies and procedures
Carries on reporting activities for clients and investorsProduces monthly KPIs / Permanent Supervision within the agreed deadlineEnsures reporting tasks are provided within the agreed deadlineParticipates in periodical audits, Compliance and Risk sample checksEnsures process is applied according to procedures in placeHas and promotes a positive attitude towards internal policies, procedures, and controls
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