Finance Operation

il y a 2 jours

Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps plein

Manpower is recruiting an Administrative Assistant (M/F/X) to join one of its clients, a leading European institution based in Luxembourg.

Job Description:

  • The Administrative Assistant will work in close cooperation with a team of professionals and other administrative/operational assistants, providing general administrative support including:

  • Handling incoming and outgoing mail

  • Reviewing documents (layout, proofreading)

  • Drafting letters, notes, and forms

  • Organising meetings and booking meeting rooms

  • Please note: This assignment can be extended according to Luxembourgish law for a maximum duration of 1 year.

### Main Responsibilities

MC Notes:

  • Drafting notes and submitting them for review and approval

  • Updating the database with appropriate links from the MC Area in GED

  • Tender Dossiers:

  • Reviewing documents (layout, proofreading, pre-filling templates)

  • Publishing notices on the e-Tendering platform

  • Drafting and validating reports (Prequalification and Evaluation)

  • Sending notifications to candidates and bidders

  • Contracts Preparation:

  • Preparing contracts and annexes

  • Liaising with teams for contract review

  • Managing signature process and registration in ASApp and GED

  • Drafting and dispatching addenda

  • Audit Requests:

  • Managing audit files via OneDrive/SharePoint/Mercell, MS Teams and GED

  • Archiving and retrieving documents

Candidate Profile:

  • Secondary level education, complemented with a 2-year certification in a relevant field (secretarial studies, business administration) OR equivalent experience

  • Minimum 3 years of experience in administrative support

  • Strong sense of responsibility, initiative, and organisational skills

  • Ability to work accurately under pressure, meet deadlines, and adapt to priorities

  • Excellent knowledge of MS Office tools (Word, Excel, PowerPoint)

  • Fluent in English and French

What Client Offers:

Interested in joining a European Institution ? Apply now

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