Finance Operation
il y a 2 jours
Manpower is recruiting an Administrative Assistant (M/F/X) to join one of its clients, a leading European institution based in Luxembourg.
Job Description:
The Administrative Assistant will work in close cooperation with a team of professionals and other administrative/operational assistants, providing general administrative support including:
Handling incoming and outgoing mail
Reviewing documents (layout, proofreading)
Drafting letters, notes, and forms
Organising meetings and booking meeting rooms
Please note: This assignment can be extended according to Luxembourgish law for a maximum duration of 1 year.
### Main Responsibilities
MC Notes:
Drafting notes and submitting them for review and approval
Updating the database with appropriate links from the MC Area in GED
Tender Dossiers:
Reviewing documents (layout, proofreading, pre-filling templates)
Publishing notices on the e-Tendering platform
Drafting and validating reports (Prequalification and Evaluation)
Sending notifications to candidates and bidders
Contracts Preparation:
Preparing contracts and annexes
Liaising with teams for contract review
Managing signature process and registration in ASApp and GED
Drafting and dispatching addenda
Audit Requests:
Managing audit files via OneDrive/SharePoint/Mercell, MS Teams and GED
Archiving and retrieving documents
Candidate Profile:
Secondary level education, complemented with a 2-year certification in a relevant field (secretarial studies, business administration) OR equivalent experience
Minimum 3 years of experience in administrative support
Strong sense of responsibility, initiative, and organisational skills
Ability to work accurately under pressure, meet deadlines, and adapt to priorities
Excellent knowledge of MS Office tools (Word, Excel, PowerPoint)
Fluent in English and French
What Client Offers:
Interested in joining a European Institution ? Apply now
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