Business Administration Officer
il y a 1 semaine
Specialist Advice, Customer
Business Administration Officer
- Kirchberg, Luxembourg- Permanent- Full Time#R-00244804
Our people work differently depending on their jobs and needs. From hybrid working to flexible hours, we have plenty of options that help our people to thrive.
- This role is based in Luxembourg and as such all normal working days must be carried out in Luxembourg.
Job description
Join us as a Business Administration Officer
- You’ll provide a high quality, efficient and professional administration service to internal customers and general support
- We’ll look to you work closely with our Depositary teams and assist with accurately processing and maintaining administrative duties and escalating any issues to management
- This is your opportunity to really make this role your own, allowing senior exposure for your admin work
What you'll do
As a Business Administration Officer, your responsibilities will reside in supporting the Depositary teams in various administrative tasks including coordination of annual regulatory reporting and maintenance of policy & procedure catalogue.
We’ll also look for you to be:
- Sending and receiving records from offsite storage, in line with current procedures
- Reviewing records for appropriate retention periods and destroying records which are no longer needed
- Completing quarterly testing of drives when requested, and completing remediation
- Monitoring stationery, paper supplies and completing order requests for other teams
- Completing quarterly security pass and system access reviews
- Support HR reporting and task for the Luxembourg office
- Function as the Secretary for the Management Committees
The skills you'll need
You’ll have a minimum of two years of experience in a similar role. You have a keen eye for detail, are highly organized with attention to deadlines and deliver high quality work. You enjoy working as part of a team and are at your best in a dynamic and fast paced environment.
We’ll also be looking for you to demonstrate:
- Good written and verbal communication skills
- Collaborative and team-oriented approach
- Risk minded in all aspects of your work
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