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Facilities & Logistics Officer F/m
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Position description
**Business unit**:
Operations, Data & IT - COO Office
**Job title**:
Facilities & Logistics Officer F/M
**Contract type**:
Permanent
**Candriam Group Presentation**:
- Candriam is a global multi-specialist asset manager and a recognized pioneer and leader in sustainable investment. For more than 25 years, Candriam has offered innovative and diversified investment solutions across many asset classes including fixed income, equities, absolute return, asset allocation and illiquid assets.
- As a Responsible Employer, Equal Employment Opportunity is crucial to Candriam. We are committed to building the best global team that represents a variety of backgrounds, perspectives, and skills. We provide an inclusive work environment and support wellbeing and work-life balance.
**Mission**:
The COO Office is an operational and transversal business unit managing 2 domains: Operational Excellence and Facilities & Logistics. For both departments the Head of COO Office has a direct reporting line to the COO.
Facilities and Logistics (FNL) is a department within the COO Office, which has as well local as transversal responsibilities such as
- Ensure facilities and organize logistics for the main offices in Brussels, Paris, Luxembourg and London
Provide assistance and support for all branches located throughout Europe
Organizes office equipment purchases and maintenance for all main offices and branches
Follow up of the day to day activity and needs for materials and services of all kinds
Single point of contact regarding office incident management
Manage the relations with the landlords and organize regular meetings to streamline efficient use of office space and facilities
**Responsabilities**:
- Mission
- The mission of Facilities and Logistics is to provide maximum service to the employees of Candriam by facilitating office management, providing equipment, fostering efficient workflows between internal and external stakeholders.
- Responsibilities
- Office Coordination: managing all aspects of day-to-day facilities such as ordering office supplies, assist visitors, fleet management, printing services, catering services, building management, travel management
- Ticket management: follow-up and tracking of employee requests
- Being the single point of contact for vendors and service providers (cleaning, maintenance, security,)
- Telecom Services: activation and follow-up of telecom subscriptions
- Key contact within the Onboarding process, assuring that all employees receive adequate and personalized package of mobile tools, access badge and office equipment
- Key contact within the Offboarding process, assuring that all employees return their business related mobile tools, access badge and office equipment
- Project Management: coordination of move requests and renovations
- Real Estate: managing the relations with the landlord
- Work closely with the HR and IT Helpdesk department
**Profile**:
- Bachelor degree in Office Management or Facilities or equal based on experience
- First experience in Facilities or Office management is a great plus as well as experience in working within a financial environment
- Excellent written and spoken knowledge French and English
- You have strong organizational skills and excellent attention to details
- You can multitask, prioritize demands and take initiatives
- Team player: you have the ability to work both independently and within a team environment, serving numerous internal and external customers under a tight timeline
- Excellent knowledge of Office 365, mainly Excel
LI-POST
Position location
**Job location**:
Europe, Luxembourg
**City**:
Luxembourg
**Education**:
2. Bachelor's Degree / Licence - Master (BAC+3)
**Minimum level of experience required**:
2-5 years
**Languages**:
- French (C1 - Fluent)
- English (C1 - Fluent)
