HR Senior Officer

This is an exciting opportunity to be involved in the continued growth of Gen II and become a key member of our team, involved in developing the business.

The role sits within the Luxembourg HR Team, reporting to the Compensation &Benefits Manager of the European Gen II Office.

**Job Purpose**

To provide a reliable, supportive and proactive HR service to the business, promoting best practice in all areas of payroll and compensation, maintaining high levels of confidentiality.

Working closely with HR, Finance, leadership team and third-party providers to ensure the smooth, accurate and timely running of payroll and benefit administration in all Gen II European jurisdictions.

**Key Result Areas**
- To provide proactive and confidential compensation and benefits administration to our European offices.
- Act as a key role with the monthly payroll processing and checking procedures across all European office locations.
- Ownership and oversight of relationship management with third party providers.
- Provide an excellent level of administration services in line with Gen II standards, procedures, and guidelines.

**Primary Contacts**
- Compensation and Benefits Team
- HR team across all European office locations
- 3rd Party Payroll and Benefits administrators
- All levels of employee
- Other relevant third-party suppliers

**KEY RESPONSIBILITIES**

Your role may include, but will not be limited to, the following tasks which we call ‘Defined Business Activities’. The list of defined business activities is not exhaustive and may be amended from time to time:
**Payroll Administration**
- Accurately input payroll data for all European office jurisdictions (Luxembourg, UK, Ireland and Jersey) and conduct first review of reports.
- Gather all payroll related documents and maintains accurate and up to date records.
- Calculates holiday, salary, sickness and any other payroll adjustments.
- Supporting the Compensation and Benefits Manager with the co-ordination of the monthly payroll timeline in line with relevant cut-off dates and outsourcing timelines for each jurisdiction.
- Respond and resolve payroll related queries from employees, management and outsourced payroll providers in a professional and timely manner.
- Keep up to date with relevant regulations/legislation and determine the impact of any changes, taking action to implement changes where necessary, escalating internally as appropriate.
- Produce ad-hoc payroll reports as requested and support Compensation and Benefits Manager with data required for board reports.
- Respond and resolve payroll audit queries with the support from the Compensation and Benefits Manager.

**Benefit Administration**
- Review existing benefits against benchmark and suggest changes, to remain relevant within the sector in terms of EVP.
- Accurately administer all benefit documentation for all employees across all jurisdictions.
- Reconcile data on benefit platforms with payroll information, system and invoices.
- Respond and resolve benefit queries from employees in a timely manner.
- With the support of Compensation and Benefits Manager, discuss and agree benefit renewal with third-party, ensuring best fees and cover is provided.

**Employee Reward**
- To support the Manager and HRBPs in the annual salary review and annual bonus process.
- Gather and analyse data from a verity of resources to include surveys and agencies to accurately benchmark salary and salary bandings.
- Maintain accurate salary and reward records for scheduled or ad hoc changes.

**HR System**
- To ensure that data is kept up to date and stored accurately in line with data protection regulations.
- To proactively identify ways the HR system can be used to improve the HR service to the business.
- To ensure the accuracy of information and/or reports produced by the HR system.

**REQUIRED SKILLS AND EDUCATION**
- Bachelor degree in Human Resources or another related business field.
- CIPD - Level 5 (or similar), would be desirable.
- A minimum of 4 years’ experience working in a Compensation & Benefits or Payroll role.
- Experience of payroll and benefit administration.
- Experience working in an organisation within the financial services industry.
- A good working knowledge of Luxembourg Employment Law and HR best practice.
- A good working knowledge of other European locations employment law, payroll or benefits, would also be desirable.
- A good understanding of current topical HR issues.
- Advanced Microsoft Office skills, HRIS experience.
- Excellent written and verbal English and French.

**REQUIRED COMPETENCIES**
- Ability to quickly adapt to changes in process and procedures in a rapidly changing environment.
- Excellent interpersonal and communication skills, including contributing to and being part of a strong team spirit.
- Strong attention to detail and accuracy.
- Superior problem solving, judgment and decision-making skills.
- Ability to think independently, prioritize, multi-task and me