Administrator, Company Secretarial
il y a 20 heures
**About Northern Trust**:
Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.
Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families and institutions by remaining true to our enduring principles of service, expertise and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
**Role/ Department**:
Our growing multi-cultural team is currently composed of 17 dedicated members, providing an extensive range of services to a large variety of fund and company structures. As Corporate & Domiciliary Services Department we ensure integrity of the governance framework and are responsible for the efficient administration of our clients’ funds and companies. We ensure compliance with statutory and regulatory requirements, communicate and implement decisions taken the board of directors and handle communication with various stakeholders. Further we provide all services associated with our duties as Domiciliary Agent for our clients.
**The key responsibilities of the role include**:
- Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, with supervision
- Manage and mitigate risk, within the day to day activities and escalate as appropriate
- Maintain statutory books and regulatory filings for the assigned portfolio of clients
- Organise, prepare agendas for and attend client board / investor / committee meetings
- Produce minutes, action points and follow up for clients within agreed deadlines
- Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.) from a corporate secretarial perspective
- Liaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)
**Skills/ Qualifications**:
- University qualification
- Experience in a corporate environment is required and Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage,
- Fluent in English - French, knowledge of German is an asset,
- Exposure to various types of investment vehicles including, but not limited to, SICARs, SCAs, SICAVs, FCPs and Management Companies
- A basic understanding of the Luxembourg legal environment
- Exposure to client facing situations would be an advantage
- Any experience attending board meetings and taking minutes would be an advantage
- Strong written communication skills
- Attention to detail and accuracy
- Organisational skills with the ability to prioritise and escalate potential risks
- Ability to work in a team and with external parties
- Ability to travel (if needed)
**Working with Us**:
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve Join a workplace with a greater purpose.
As Northern Trust is a financial organisation, all new employees will be required to undergo a criminal record check.
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