Executive Assistant, Global Engineering Services
il y a 2 semaines
Experience supporting senior management and ideally work experience in a fast-paced administrative capacity
- You will ideally have supported a Director level manager in previous roles
- Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast paced environment
- Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
- Advanced MS Office knowledge (Word, Excel, Outlook, Powerpoint)
- Excellent written and verbal communication skills
- Fluency in English
Job summary
Amazon is seeking a skilled, motivated and customer obsessed Executive Assistant with a history of high performance to support two Directors within the EU Engineering Services organization based in our EU headquarters in Luxembourg.
High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required. In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.
**Main responsibilities include**: complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses, multi-tasking during ad hoc projects and ensuring successful follow up of action items, preparing documentation for meetings; assisting with Powerpoint presentations and a variety of other day to day administrative tasks on behalf of the VP. You will generally be responsible for organizing the VP’s agenda and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly.
This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.
Key job responsibilities
1. Support executive administration for 2 Directors.
2. Support executive administration for 2 teams, including hiring, onboarding activities.
3. Lead organization of team events and meetings.
4. Be a critical contributor in 1 or more program workstreams.
5. Organize business travel for 2 Directors.
About the team
The EA will support 2 Directors leading a highly talented and energetic team of over 250 Engineers and Constructions Managers, working across 11 different countries.
- Additional European languages a plus
- Ability to work in a highly ambiguous environment; ability to be flexible
- Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadline
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