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Management Assistant

il y a 2 semaines

Differdange, Luxembourg Viking EMEA Temps plein

As an Office Manager / Management Assistant, you will play a critical role in ensuring the smooth operation of the company by handling various administrative tasks, coordinating schedules, and assisting with project management. You will interact with colleagues, customers and suppliers at both, local and international level. This is an excellent opportunity for someone who is detail-oriented, proactive, and thrives in a fast-paced international environment

Tasks

**Your daily tasks include, but are not limited to**:

- Handle general office management duties, such as post, supplies, company cars (fleet management)
- Prepare and organize documents, reports, and presentations for internal and external meetings
- Coordinate and follow up on action items, ensuring timely completion and appropriate communication
- Conduct research and gather information to support decision-making processes
- Collaborate with cross-functional teams to facilitate effective communication and project coordination
- Assist in the preparation and monitoring of budgets, expense reports, financial documents, etc.
- Help maintain and update databases, files, and records, ensuring accuracy and confidentiality
- Organize, plan and execute (international) company events, meetings and conferences
- Assist the Management Board members with day-to-day administrative tasks, including scheduling meetings, managing calendars, and making travel arrangements
- Preparation of mailings, bulk letters, reports and other documents
- Perform other administrative tasks

You will report directly to our Human Resources Director and work from our premises in Niederkorn, while travelling occasionally throughout Europe to prepare company meetings and events.

**Requirements**:

- Bachelor’s degree level in business administration, management or related
- Proven experience as an administrative assistant, executive assistant or similar ideally in an industrial international company with corporate structures
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
- Excellent written and verbal communication skills in French and English, including the ability to draft professional business correspondence)
- Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint) and other relevant software
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong problem-solving and decision-making abilities
- Flexibility to adapt to changing priorities and work well under pressure
- Professional demeanor and the ability to interact with stakeholders at all levels
- Experience of organizing events and meetings

**Benefits**:
We provide you with an interesting and challenging position in an international environment, within a growing business unit. We offer you internal training to develop you in our company and a competitive package, including home office (1 day per week).

If you are interested in this position, please send your Curriculum Vitae and cover letter in English via this website. For more information, please visit our website