Administrative Assistant
il y a 22 heures
Tasks
**The main responsibilities include (but are not limited to)**:
- Handle general office management duties, such as post, supplies, welcoming visitors, answering calls
- Manage company cars (fleet management including dealing with external leasing partners, gathering necessary documents and arranging signing, checking invoices, keeping the master data updated, archiving, etc.
- Prepare mailings, bulk letters, reports and other documents
- Assist the team members with day-to-day administrative tasks, including scheduling meetings, managing calendars, and making travel arrangements
- Prepare and organize documents, reports, and presentations for internal and external meetings
- Coordinate and follow up on action items, ensuring timely completion and appropriate communication
- Conduct research and gather information to support decision-making processes
- Collaborate with cross-functional teams to facilitate effective communication and project coordination
- Assist in the preparation and monitoring of budgets, expense reports, financial documents, etc.
- Help maintain and update databases, files, and records, ensuring accuracy and confidentiality
- Organize, plan and execute company events, meetings and conferences
- Perform other administrative tasks
You will report directly to our Human Resources Director and work from our premises in Niederkorn.
**Requirements**:
**Your profile**:
- Education in business administration, management or related
- Proven experience as an administrative assistant, executive assistant or similar ideally in an industrial international company with corporate structures
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
- Excellent written and verbal communication skills in French and English, including the ability to draft professional business correspondence)
- Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint) and other relevant software
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong problem-solving and decision-making abilities
- Flexibility to adapt to changing priorities and work well under pressure
- Professional demeanor and the ability to interact with stakeholders at all levels
- Experience of organizing events and meetings
**Benefits**:
**Our offer**:
**Stable company**: for over three decades, our company has stood the test of time, weathering economic shifts, technological revolutions, and industry changes. We’re not just stable; we’re a ship that has sailed through storms and emerged stronger. Be part of a team that values tradition, experience, and unwavering commitment.
**Package**: we offer a competitive compensation package that recognizes your expertise and dedication. Plus, enjoy the added perk of exciting work travel opportunities that broaden your horizons and enrich your professional journey
If you are interested in this position, please send your Curriculum Vitae and cover letter in English via this website. For more information, please visit our website
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