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**Your mission**:
**Administrative and Legal Formalities**:
- Manage and monitor administrative and legal processes for corporate clients
- Respond promptly and professionally to client inquiries, particularly in relation to written resolutions and document filings
- Draft and prepare legal and governance-related documents, including board resolutions, agreements and powers of attorney
**Meeting Organization and Documentation**:
- Independently organize and lead board and shareholder meetings, including drafting minutes and preparing necessary documentation (convening notices, proxies, agreements, and resolutions)
- Draft accurate and timely minutes and ensure follow-up on action items
- Ensure accurate and timely filing of meeting documentation
**Corporate Calendar and Contract Register**:
- Maintain and monitor a corporate calendar for all clients, ensuring deadlines and key dates are met
- Maintain and update a contract register, ensuring all agreements are accurately recorded and tracked
**Document Filing and Compliance**:
- Ensure compliance with internal and regulatory requirements
- Draft and file documents for the RCS, including company registrations, changes and the uploading of financial statements
- Maintain structured and compliant document archives for all clients
**Legal Correspondence and Reporting**:
- Support the preparation of various types of legal correspondence, reports, and other documents as required
- Liaise with notaries, legal advisors, clients and other stakeholders to ensure efficient handling of corporate and legal matters
**Your profile**:
- Proven experience (at least 3 years) in a similar role within corporate governance, legal administration, or a related field of Alternative Investment Funds in Luxembourg
- Excellent verbal and written communication skills in English and **German** **are essential**.
- Strong understanding of legal documentation and corporate compliance requirements.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- High level of autonomy and the ability to lead meetings and handle responsibilities independently.
- You are eager to learn and motivated to satisfy our clients’ expectations.
- You have a strong attention to detail.
- You have great social skills and enjoy working in a team.
- Exceptional written and verbal communication skills.
- Proficiency in maintaining detailed records and files in accordance with strict protocols.
- Motivation to grow within a dynamic and fast-paced corporate services environment
This position offers an opportunity to play a critical role in the corporate governance of our clients, ensuring all legal and administrative obligations are met with the highest level of accuracy and professionalism.
**What you can expect**:
Competitive Salary and Benefits Package:
- Performance-based bonus
- Meal vouchers
- Comprehensive company health insurance
- Reimbursement of public transport costs
Work Environment:
- Modern office located in the financial district of Kirchberg, Luxembourg
- Harmonious and respectful working environment
- A diverse and value-driven team that supports your personal and professional growth
- Parking facilities for rent within walking distance of the office
Work-Life Balance:
- Good work-life balance with flexible working hours
- 30 days of vacation
Professional Development:
- Tailored training opportunities for individual career development
**About us**:
**AVEGA**is a full-service provider based in the Grand-Duchy of Luxembourg, which supports its clients in order to face the operational and regulatory challenges. Our experienced team is dedicated to provide the highest quality of services to our clients. These services range from Fund Accounting, Investor Reporting, Regulatory Reporting to Transfer Agency, Domiciliation, Corporate Secretary and much more. Our clients include well-known and internationally operating Alternative Funds with a strong focus on real estate, venture capital, private equity, private debt and infrastructure. Newest member of the Avega Group is **Avega Fund Services S.à r.l.**, a Professional of the Financial Sector, focusing exclusively on serving Funds, Limited Partners and General Partners from the alternative investment sector.
