Human Resources Operations Lead for Luxembourg Wealth Management

il y a 4 jours

Luxembourg City Lombard International Assurance S.A. Temps plein
About Lombard International Group

Lombard International Group is a leading provider of cross-border wealth, estate and succession planning solutions. With over 30 years of experience, we offer award-winning solutions and services that cater to the needs of our clients and their advisers.

Our presence in 7 countries enables us to serve over 15 markets across Europe, providing a unique international perspective. Our team of 450+ experienced wealth structuring specialists comprises 50 different nationalities, speaking over 30 languages.

A Multicultural Workplace

We are proud of our multicultural and diverse work environment, driven by a values-based culture of performance, ambition, and curiosity. Innovation is actively encouraged, and we invest in talented teams who develop their expertise through support and training.

Ours is a people-centred culture where our greatest asset is our workforce. We believe in fostering an inclusive workplace where everyone has the opportunity to grow and thrive.

About the Role

The HR Operations Senior Officer plays a critical role in managing employee information and documentation, ensuring compliance with labour law, collective agreements, policies, and procedures. This position is responsible for maintaining day-to-day HR operations and backing up the Senior Payroll Officer as per a predetermined schedule.

  • Drafting and managing contractual documents throughout the employee lifecycle, including employment contracts, amendments, letters, certificates, and other necessary documents in collaboration with the Talent & Employee Relations team.
  • Overseeing the administrative onboarding and offboarding of employees, adhering to internal procedures for a seamless and efficient experience: completing checklists, processing 4-eyes controls, conducting background checks, fit & proper checks, logging IT tickets, organizing mandatory medical examinations for new hires, accurately setting up and tracking trial periods in the HRIS, and handling other related tasks.
  • Maintaining and updating employee records within the HRIS throughout the employee lifecycle in a timely manner.
  • Ensuring the accurate maintenance and security of both hardcopy and digital personnel records for all staff in compliance with data protection regulations.
  • Managing the HR mailboxes and responding to employee inquiries according to LIA Service Excellence criteria.
  • Providing guidance, coordinating the application, and renewal of work permits in accordance with applicable regulations. Tracking and maintaining work permit records in the HR system and ensuring timely renewals or follow-up actions as needed.
  • Serving as a backup for payroll preparation, control, and processing, as well as benefits administration.
  • Participating in HR projects aligned with business requirements, identifying, and suggesting HR Administration process improvements.
Your Profile

To be successful in this role, you will require:

  • A degree in HR and/or relevant professional training.
  • A comprehensive understanding of HR functions and best practices.
  • Between 5-10 years of experience in Human Resources, preferably in Compensation & Benefits, HR Operations, and/or HR Services.
  • Strong knowledge in labour law, social security, and immigration law.
  • Client service-oriented and solution-driven.
  • Proactive, inquisitive, and autonomous.
  • Organizational and time management skills, along with meticulous attention to detail.
  • A team player, able to work in a dynamic and changing environment.
  • Excellent communication and problem-solving skills.
  • Ability to work well under pressure and meet tight deadlines.
  • Advanced skills in Microsoft Word.
  • Good command of Microsoft Excel.
  • Fluent speaking and writing skills in English and French are mandatory.
Additional Assets

The ideal candidate will have:

  • Extended knowledge of Collective Bargaining Agreement for the Insurance sector.
  • Awareness of Fit & Proper requirements under Solvency II.
  • Experience in Protime and Bamboo HR.
  • Empathy and resilience.
We Offer You

Sitting at the crossroads of private banking, asset management, and insurance, we operate in a well-established and fast-growing segment of the financial services industry. We offer a thriving and entrepreneurial work environment, with opportunities to work across multiple geographies, learn valuable new skills, develop great expertise, and establish long-lasting relationships.

You will enjoy a rewarding career with a competitive salary of €60,000 - €80,000 per year, depending on your qualifications and experience.

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