(Senior) Operational Assistant

il y a 4 semaines

Luxembourg European Investment Bank Temps plein

The **EIB**, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Operational Policy, Mandates and Non-EU Operations Department (OPS-POL), Outside Europe A Division (OEU-A) at its headquarters in Luxembourg, a **(Senior) Operational Assistant.**

**This is a full - time position at grade 1/2 for which the EIB offers a permanent contract.**

**The term of this contract will be 4 years.**
- Panel interviews are anticipated for February 2023. _

**Purpose**:
The OEU-A Division deals with the legal documentation and legal issues for projects in the following countries: Southern Neighbourhood and rest of the World countries. As (Senior) Operational Assistant, you will provide day to day assistance to the Division members to support the efficiency, smooth operations and achievement of the Division goals.

**Operating Network**:
As (Senior) Operational Assistant, you will report to the Head of Division and will work with all Division members (lawyers, paralegal and assistants), other Directorates and interface with external contacts to support the Division's operations.

**Accountabilities**:

- Assist in the accurate preparation of original legal documents and in the finalisation / administration of contractual documentation (such as finance contracts, guarantee agreements, collateral agreement and side letters and contractual modifications)
- Assist and ensure follow-up of all procedures both before and after signature of legal documents (e.g. prepare and circulate legal contributions to internal decision-making documents, prepare and distribute contractual documents, ensure due circulation of documents both inside and outside the organisation, handle notification of signatures, ensure electronic and paper archiving, store documents using the EIB electronic document management system (GED - Livelink), handle notes and other memoranda
- Carry out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organisation of meetings, managing calendars
- Prepare and follow-up purchase orders for consultancy and take care of administrative aspects in relation to in-house and external consultants
- Prepare draft correspondence on various topics for the Division, including notes, reports, presentations
- Provide administrative support to the Division where necessary assisting in the accurate preparation and processing /dispatching of documents; monitoring MC/CA agenda including JU fiches, preparing or review documentation and information for HoD approval/action
- Contribute to the development of the administrative procedures and processes with the guidance of the Principal Operational Assistant and/or Head of Division, initiate improvements and participate in the optimisation of working methods
- Build and maintain good working relationships within the Bank
- Make suggestions to improve key records management processes in the Division and the Department

**Qualifications**:

- Secondary level education, complemented with a 2-year certification in a relevant field (economics, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
- Formal secretarial training is a distinctive advantage
- At least 3 years of relevant, professional experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage
- Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
- Excellent knowledge of English and French. Knowledge of Spanish would be an advantage.

**Competencies**:

- Find out more about EIB core competencies _here

LI-DNP

  • (Senior) Operational Assistant

    il y a 4 semaines

    Luxembourg European Investment Bank Temps plein

    **This position is based at our Luxembourg headquarters and requires regular office presence.** The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The **EIB**, the European Union's bank, is seeking to recruit for its Legal Directorate (JU), Legal Department,...

  • Senior/principal Operational Assistant

    il y a 1 mois

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank, is seeking to recruit for its **Group Corporate Services Directorate (GCS), Group Digital Office (GCS-GDO) - Budget, Contract & Vendor Management Unit (BCV)**_ _at its headquarters in Luxembourg, a** Senior/**Principal Operational Assistant - Procure-to-Pay**.** - internal benchmark - Senior/Principal Operational...

  • Senior Principal Operational Assistant

    il y a 3 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    Job DescriptionDescription –>As Principal/Senior Operational Assistant you will provide a wide range of secretarial and administrative assistance to the head of division, support the day-to-day work of the division and closely assist division's team members and their governance or shareholding duties towards important stakeholders.A high level of planning,...

  • Senior Principal Operational Assistant

    il y a 4 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    Job DescriptionDescription –>As Principal/Senior Operational Assistant you will provide a wide range of secretarial and administrative assistance to the head of division, support the day-to-day work of the division and closely assist division's team members and their governance or shareholding duties towards important stakeholders.A high level of planning,...

  • Finance - Operational Assistant

    il y a 1 mois

    Luxembourg SOFITEX Temps plein

    For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Finance - Operational Assistant Purpose The Administrative Assistant will perform a wide range of office support, administrative and secretarial duties for the Portfolio and Liquidity Operations Division. Operating network The...

  • Finance - Operational Assistant

    il y a 4 semaines

    Luxembourg, Luxembourg SOFITEX Temps plein

    For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Finance - Operational Assistant Purpose The Administrative Assistant will perform a wide range of office support, administrative and secretarial duties for the Portfolio and Liquidity Operations Division. Operating network The...

  • Senior Operational Assistant

    il y a 1 mois

    Luxembourg SOFITEX Temps plein

    Description de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...

  • Finance - Operational Assistant

    il y a 3 jours

    Luxembourg, Luxembourg SOFITEX TALENT RECRUITMENT Temps plein

    À propos de nousSofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.MissionFor one of our clients, a...

  • Finance - Operational Assistant

    il y a 3 jours

    Luxembourg SOFITEX TALENT RECRUITMENT Temps plein

    À propos de nous Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Mission For one of our clients, a...

  • Finance - Operational Assistant

    il y a 4 jours

    Luxembourg Sofitex Talent Recruitment Temps plein

    LE POSTE :For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:Finance - Operational AssistantPurposeThe Administrative Assistant will perform a wide range of office support, administrative and secretarial duties for the Portfolio and Liquidity Operations Division.Operating networkThe...

  • (Senior) Executive Assistant

    il y a 4 semaines

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank, is seeking to recruit for its Operations Directorate (OPS), Operations Support Department (OSD) at its headquarters in Luxembourg, a **(Senior) Executive Assistant**.** **This is a full-time position at grade 2/3 for which the EIB offers a permanent contract.** - Panel interviews are anticipated for February...

  • Senior Associate for Operational Risk

    il y a 1 mois

    Luxembourg Dexter International Temps plein

    On behalf of our client, an investment management company, we are hiring a “Senior Associate for Operational Risk” (M/F/d) for their office in Luxembourg. **Your responsibilities**: - Supporting the Luxembourg risk manager by: Updating the risk management database and updating the risk reports and stress tests (market and liquidity), etc. - Provide...

  • Operational Risk Manager

    il y a 3 semaines

    Luxembourg ING Temps plein

    Operational Risk ManagerAre you somebody  who …. :treasures integritytakes initiatives and commits to delivercombines strong analytical, coordination & organization skillshas strong communication skillsis a well structured, autonomous, highly adaptative and flexible team playeris able to deal with cultural differences, conflicting interests, complex...

  • Operational Risk Manager

    il y a 3 semaines

    Luxembourg, Luxembourg ING Temps plein

    Operational Risk ManagerAre you somebody who .... :treasures integritytakes initiatives and commits to delivercombines strong analytical, coordination & organization skillshas strong communication skillsis a well structured, autonomous, highly adaptative and flexible team playeris able to deal with cultural differences, conflicting interests, complex...

  • (Senior) Administrative Assistant

    il y a 1 mois

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank is seeking to recruit for its EIB Global Directorate (GLO) - Neighbouring Countries Department (NC)*- Public Sector East Division (NC/2 PUB SEC EAST) at its headquarters in Luxembourg, a **(Senior) Administrative Assistant.** **This is a full-time position at grade 1/2 for which the EIB offers a permanent contract.** -...

  • (Senior) Administrative Assistant

    il y a 4 semaines

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank is seeking to recruit for its Projects Directorate (PJ),** **Sustainability & Quality Management Department (SQM), Environment, Climate & Social Office (ECSO) at its headquarters in Luxembourg, a **(Senior) Administrative Assistant. **This is a full-time position at grade 1/2. **_ Panel interviews are anticipated for...

  • (Senior) Operational Compliance Officer

    il y a 1 mois

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank, is seeking to recruit for its Portfolio Management & Monitoring Directorate (PMM) - Joint Middle Office Department (JMO) - Know Your Customer Division (KYC) - Counterparty Onboarding & KYC Unit (CPT) at its headquarters in Luxembourg, a **(Senior)** **Operational Compliance Officer**.** **This is a full-time position...

  • (Senior) Administrative Assistant

    il y a 1 mois

    Luxembourg European Investment Bank Temps plein

    The **EIB**, the European Union's bank is seeking to recruit for its Operations Directorate (OPS), Equity, Growth Capital and Project Finance Department (EGPF), Equity & Growth Capital - Industry 4.0 & Life Sciences Division (2-EGILS), Software and Industry 4.0 Unit (SI) at its headquarters in Luxembourg, a **(Senior) Administrative Assistant. **This is a...

  • Senior Administrative Assistant

    il y a 1 semaine

    Luxembourg, Luxembourg European Investment Bank Temps plein

    Job DescriptionDescription –>The (Senior) Administrative Assistant will provide administrative support to professional staff (incl. Head of Division) in the division with the objective of contributing to the efficiency and performance of the division's overall activities.Operating Network:Reporting to the Head of Division, the (Senior) Administrative...

  • Senior Administrative Assistant

    il y a 3 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    Job DescriptionDescription –>The (Senior) Administrative Assistant will provide administrative support to professional staff (incl. Head of Division) in the division with the objective of contributing to the efficiency and performance of the division's overall activities.Operating Network:Reporting to the Head of Division, the (Senior) Administrative...