Corporate and Operations Associate
il y a 2 semaines
**Job type**:
- Permanent**Emp type**:
- Full-time**Industry**:
- Real Estate / Private Equity**Expertise**:
- Corporate Administration**Location**:
- Luxembourg**Job published**:
- 02-06-2023**Job ID**:
- 33245**Corporate **and** Operations Associate**
For our client, a private investment company, we are currently looking for a **Corporate Administrator / Operations Associate** **who will join a team of 2.
The current team consists of an Investment Director and a Financial Controller. The **Corporate **and** Operations Associate **will take care of a wide range of corporate governance and administration-related tasks. We are looking for someone with approximately 2 - 3 years of experience in a similar position and who would like to learn and develop his/her skills further.
The office is located in Kirchberg and offers a very nice and modern work environment.
**Your responsibilities**:
Assist with day-to-day corporate administration tasks:
- Filing/archiving all legal documents, contracts, invoices, notices, etc.
- Managing key corporate records e.g., constitutional documents
- Support regulatory and legal compliance
- Liaise with paralegal and notarial service providers, as needed
- Support KYC/AML responses for new investments and banking relationships
- Request pre-trade compliance checks via portal and submit for approval as needed
Organise board meetings and draft related agendas, minutes and supporting documents:
- Schedule board meetings, calendar invitations, meeting spaces, etc.
- Act as secretary during board meetings
- Draft board resolutions (usually with DocuSign) and maintain records of decisions
- Execute updates of corporate documents following Board decisions
Handle official publications and filings:
- Submit RCS/eCDF filings
- Order RCS extracts and review/update filings
Other tasks:
- Input data on team calendar (holidays, key meeting dates, deliverables, etc.)
- Liaise with asset custodian on proxy voting issues
- Occasionally assist with audit-related tasks
- Any other ad hoc duties
**Your profile**:
- An academic background in business, administration, law or investments/finance (and eager to cultivate those skills/learn more).
- Three or more years of experience in handling activities such as the tasks listed, ideally in a corporate officer/ fund administrator function
- Speak fluent English (French or German is a plus)
- Dynamic and flexible to evolve into new roles and assume new responsibilities in time.
- Good organisational skills required.
- Conscientious and committed to delivering the objectives and knowing how to circumvent obstacles to facilitate successful outcomes.
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