Administrative & Procurement Assistant
il y a 2 semaines
Job Type(s):contract
Location(s):Luxembourg
Company Name:infeurope S.A.infeurope is looking for an
Administrative & Procurement Assistant with at least
3 years of experience.
Start date: 01/07/2024 ("Start Date") and last until 31/12/2024 ("End Date").
The total maximum workload is estimated at
130 man-days.
DESCRIPTION OF THE TASKS
l) Travel Request treatment
Il) Provide Travel options to traveller
III) Organisation of the mission
IV) Manage travel change requests
TASKS
_ a) Mission Desk coordination support (60-70% of the time)_
- The Mission Desk receives approx travel requests per day. The Mission Desk coordination prioritizes the treatment of the requests according to various parameters, such as departure date, destination, traveller status, etc. All the requests are centralized in an Oracle PeopleSoft based platform, commonly known as "Travel Dashboard".
- The Travel Dashboard is currently supervised by 2 travel officers.
- The Mission Desk operator will support the travel officers in supervising the Travel Dashboard. Furthermore, the travel officers are supervising a mailbox where communication related to the business travels is centralized.
- This mailbox is currently managed by 1 operational assistant. The Mission Desk operator will provide support also in this area.
_b) Mission Desk operator (30-40% of the time)_
- The Mission Desk operator will take care of the travel request treatment, Provide Travel options to Traveller, Organization of the mission, manage travel change requests.
KNOWLEDGE
- Certified secondarylevel education and certificate/diploma of further studies in accounting/administration (minimum 2 years) or equivalent proven experience,
- At least 3 years of experience in administrative assistance (travel bookings experience would be an asset),
- Fluency in English and French.
COMPETENCE
- Knowledge of Oracle PeopleSoft would be an asset.
- Skills including strong interpersonal skills:
- Accuracy and respect of procedures
- Capacity and willingness to work in a team environment
- Strong sense of responsibility, initiative, integrity and commitment
- Service and customer orientation, including tact and politeness
- Ability to organise and prioritise workload, resistant to stress
- Reliability
- Flexibility and adaptability
- Resultoriented
- Good relational and communication skills in a multicultural environment
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