Executive Assistant

il y a 2 semaines

Luxembourg, Luxembourg Macquarie Group Limited Temps plein
You will be supporting our Private Market business within the Macquarie Asset Management Division.


Your responsibilities will include, but not be limited to: extensive calendar management, including booking meetings, managing conflicts and booking rooms/catering etc; act as receptionist welcoming (both internal and external), answering calls professionally and in a timely manner; travel arrangements including producing comprehensive travel itineraries, flights, hotels, cars, trains and visas; producing internal and external communications on behalf of Senior Managing Director; processing purchase orders and invoices on Coupa together with the responsible team; reporting monthly Amex / expense claims in Concur ensuring deadlines are adhered to; producing and coordinating documents for client meetings including printing, binding, scanning; general administration and support to the Office Manager, such as organising large-scale events for the team/external clients; and providing support for other Executive Assistants as required.


To be successful in this role you will have a minimum of 3 years' work experience supporting senior directors and a team within a fast-paced office environment.

You will have strong Outlook experience and be able to manage several calendars, working across different time zones; coupled with:

- a good working knowledge of MS Word, MS Excel, MS PowerPoint, and strong MS Outlook experience
- excellent attention to detail and organisational skills
- ability to balance conflicting priorities and make decisions accordingly
- proactive and enthusiastic attitude, with the ability to anticipate needs of team members and act as necessary
- good judgement and discretion on confidential matters
- working as part of a team

  • Knowledge in German for RE and French for RA it's an advantage
If you are ready to take on a new role in a busy team, we look forward to hearing from you

About Macquarie Asset Management


Macquarie Asset Management is a large scale, global asset manager, providing clients with access to a diverse range of capabilities and products across infrastructure, real estate, natural resources, private credit, fixed income, equities, multi-asset and liquid alternatives.

As at 31 March 2021, Macquarie Asset Management had $A562.2 billion of assets under management.

Our commitment to Diversity and Inclusion


The diversity of our people is one of our greatest strengths, and an inclusive workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders, and communities.

At Macquarie, you'll be encouraged to be yourself and supported to perform at your best.

If you're inspired to deliver on our purpose of 'empowering people to innovate and invest for a better future', we want you on our team.

If you need adjustments made to the recruitment process, please reach out to your recruiter.


As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

Joining Macquarie means you'll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive

About Macquarie:


A career at Macquarie means you'll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it's accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure.

At Macquarie, we're empowering people to innovate and invest for a better future.

Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 18,000+ employees and offices in 33 markets around the world, we're a truly global organisation.


You'll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued.

You'll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you'll have the opportunity to make a difference.


Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.


Job no:
MAM-971164

-
Work type: Permanent
  • Full time
-
Location: Luxembourg

-
Category: Mid-level, Junior, Administration & Support

-
Group: Macquarie Asset Management

-
Division: P

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Human Innovation Partners Temps plein

    HI Partners is seeking a highly organized and experienced Executive Assistant to join a prestigious firm in Luxembourg. As an Executive Assistant, you will provide high-level administrative support to executives and ensure the smooth operation of daily tasks.Responsibilities: Manage and maintain executive schedules, including arranging meetings,...

  • Executive Assistant,

    il y a 4 semaines

    Luxembourg, Luxembourg Amazon EU Sarl Temps plein

    Welcome to the Latest Job Vacancies Site 2024 and at this time we would like to inform you of the Latest Job Vacancies from the Amazon EU Sarl with the position of Executive Assistant, - Amazon EU Sarl which was opened this.If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not...

  • Executive Assistant,

    Il y a 2 mois

    Luxembourg, Luxembourg Amazon EU Sarl Temps plein

    Welcome to the Latest Job Vacancies Site 2024 and at this time we would like to inform you of the Latest Job Vacancies from the Amazon EU Sarl with the position of Executive Assistant, - Amazon EU Sarl which was opened this.If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not...

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Amazon Europe Core Sarl - D40 Temps plein

    Experience as an Executive Assistant Experience with executive level calendar management Experience with domestic or international travel coordinationCome build the future of entertainment with us. Are you interested in shaping the future of movies and television? Do you want to define the next generation of how and what Amazon customers are watching?Prime...

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg XB Consultants Temps plein

    ReferenceRegion LuxembourgType PermanentSalary- €50, ,999Contact Consultant:ConsultantChris LeekExecutive Assistant & Office Manager - Investment Management CompanyOur client is an industry-leading Private Equity Investment firm headquartered in Luxembourg.Your role Support the Executive Management Team in a highly efficient manner Handle evolving...

  • Executive assistant M/W

    il y a 4 semaines

    Luxembourg, Luxembourg Hays Luxembourg Temps plein

    Are you looking for an Executive Assistant position ?Our client, a private Equity investment company, is looking for an Executive Assistant. They offer a truly diverse and collaborative environment. Their Luxembourg office boasts a very international team, with different nationalities represented, while preserving a warm and respectful atmosphere. Thanks to...

  • Executive assistant M/W

    Il y a 2 mois

    Luxembourg, Luxembourg Hays Luxembourg Temps plein

    Are you looking for an Executive Assistant position ?Our client, a private Equity investment company, is looking for an Executive Assistant. They offer a truly diverse and collaborative environment. Their Luxembourg office boasts a very international team, with different nationalities represented, while preserving a warm and respectful atmosphere. Thanks to...

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Fyte Temps plein

    Notre client est une entreprise de logistique et de transport international spécialisée dans le transport par route du fret aérienAfin de compléter leur organisation, nous sommes aujourd'hui à la recherche d'un(e) Executive Assistant.En tant qu'Executive Assistant, vous occuperez une position clé au sein de l'entreprise en travaillant en étroite...

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Cezam Temps plein

    **À propos de nous**:**Cezam recrutement cabinet d'approche directe et de conseil **intervient dans la recherche et l'évaluation de profils experts métiers, cadres et dirigeants.Nos bureaux de Strasbourg, Paris, et Lille proposent des opportunités de carrière dans divers secteurs d'activités.Notre client,** groupe familial dans le transport, **recrute...

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg ArcelorMittal Temps plein

    About us ArcelorMittal is the world's largest steel producer. We use the most innovative technology to create the steels tomorrow's world will be made of. Every day over 190,000 of our talented people, located in over 60 countries, push the boundaries of digitalization, and use advanced technology to create a world that is stronger, faster, and smarter. To...

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg LHH Temps plein

    Our client, an Investment Bank, is looking for its future Executive Assistant.This job offer is a temporary one-year contract to cover an increase in activity. Our client is based in Kirchberg. You will benefit from an international working environment with a great sense of flexibility and trust.LHH Recruitment Solutions offers extensive HR solutions through...

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Amazon EU Sarl Temps plein

    Executive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. Proficiency in Microsoft Outlook, Microsoft Word, and Excel Strong organizational and communication and interpersonal skills Bachelor's degreeAmazon is seeking a bright, multi-tasking, and self-motivated Executive Assistant to support...

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Finance Directorate (FI), Directorate Office at its headquarters in Luxembourg, a (Senior) Executive Assistant.**This is a full-time position at grade 2/3 for which the EIB offers a permanent contract. Panel interviews are anticipated for __end of March/ beginning of April 2023.__...

  • Executive Assistant/paralegal

    il y a 2 semaines

    Luxembourg, Luxembourg Austin Bright Temps plein

    Pour notre client, un cabinet d'avocats international de renom présent dans près de quarante pays, nous recherchons un(e) Executive Assistant/Paralegal pour rejoindre une équipe dédiée au cabinet. Il s'agit d'un poste à temps plein et permanent, offrant une opportunité unique d'évoluer dans le secteur juridique en constante évolution.**Executive...

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Impactify Temps plein

    Impactify is an innovative and profitable AdTech startup specializing in digital advertising. With our headquarters in Luxembourg and Singapore, we provide premium video ad formats utilized by esteemed publishers like Forbes, Cosmopolitan, and L'Equipe as well as renowned brands such as Amazon, VISA, and Microsoft.Join our team as an Executive Assistant and...

  • Executive Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg MIMCO Capital Temps plein

    Dans le cadre de son expansion, MIMCO Capital cherche à renforcer ses équipes avec l'arrivée d'un(e) Executive Assistant.**Missions principales du titulaire du poste**- Assistante Personnelle du CEO- Tâches administratives et d'organisation- Gestion des priorités- Gestion de projets internes**Activités principales**Au niveau du CEO- Planification des...

  • Executive Assistant F/M

    il y a 2 semaines

    Luxembourg, Luxembourg Fyte Temps plein

    Our client, a prominent organization, is currently seeking a dynamic and experienced Executive Assistant to provide comprehensive support to their CEO.In this role, you will be instrumental in coordinating administrative functions, facilitating internal and external communications, and ensuring the efficient operation of executive activities.Your main...

  • Executive Assistant F/M

    il y a 4 semaines

    Luxembourg, Luxembourg Fyte Temps plein

    Our client, a prominent organization, is currently seeking a dynamic and experienced Executive Assistant to provide comprehensive support to their CEO.In this role, you will be instrumental in coordinating administrative functions, facilitating internal and external communications, and ensuring the efficient operation of executive activities.Your main...

  • Executive Assistant, Books

    il y a 2 semaines

    Luxembourg, Luxembourg Amazon Media EU s.a.r.l Temps plein

    Minimum of 5 years of successful business experience supporting multiple executives in a fast-paced environment Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and SharePoint Past experience organising, prioritising and appropriately handling timesensitive, confidential information and ensuring action/attention required is...

  • Executive Assistant German Speaking

    il y a 2 semaines

    Luxembourg, Luxembourg BlackRidge Group Temps plein

    Job Information:Work Experience 5+ yearsIndustry Financial ServicesCity LuxembourgCountry LuxembourgProvince Luxembourg (fr)Postal Code L1616EXECUTIVE ASSISTANT GERMAN SPEAKING H/FOne of historical client of BlackRidge Group is looking fo a EXECUTIVE ASSISTANT GERMAN SPEAKING.Your Responsibilities: Managing schedules and appointments, such as setting up...