Executive Assistant, Shipping and Delivery Support
il y a 2 semaines
- Significant EA/PA experience at Director and/or Senior Manager level including experience of diary management and arranging travel and conference calls.
- Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
- Experience of diary and calendar management and arranging international travel and conference calls
- Ability to communicate effectively written and verbal with a variety of constituent groups such as senior management, peers, and outside contacts.
- Ability to speak English and another EU language.
As an Executive Assistant, you will enjoy a varied role and a great range of interactions on a daily basis.
Reporting to an SDS General Manager in Europe, you will play a critical role in the overall support and management assistance to the site and its leadership community.
Whatever you will focus on, it will all be aimed at delivering the highest quality service to our internal and external customers.
Key job responsibilitiesThe extent of your duties will include but are not limited to:
- Provide executive support to two senior SDS leaders based in Europe
- Be responsible for the overall direction and coordination of the team's administration.
- Work closely with support staff to build, coordinate and secure support and resources for projects and initiatives.
- Interact with Amazon counterparts on a global basis to arrange meetings, conference calls, diary schedules etc.
- Organise site employee events e.g. quarterly events including managing budgets and deadlines and general event/coordination activities.
- Prepare minutes of meetings and assist with the follow up actions from meeting outcomes.
- Travel booking and coordination, submission of expense claim
- Coordinate AMZL operations visits on behalf of the senior leaders supported.
- Develop presentations and agendas for site visits, quarterly organisation meetings.
- Additional EU languages preferred
- Project management skills
- Analytical skills and experience in improving processes
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