Conducting Officer

**Conducting Officer - Portfolio Management & Distribution Oversight
Conducting Officer - Portfolio Management & Distribution Oversight

Senior Manager Level - CSSF approved

Location: Luxembourg

Department: AIFM Services

Vacancy type: Permanent, Full-time

This is a great opportunity to join a fast-growing AIFM and contribute actively to its development and evolution. The Conducting Officer - Portfolio Management & Distribution Oversight will report to the Head of AIFM.

**The position**

As Conducting Officer - Portfolio Management & Distribution Oversight you will be responsible for a wide range of activities. Your responsibilities will include but will not be limited to:

- Providing regular updates to the other conducting officers and the governing body, i.e. the board
- Providing reporting to the CSSF and to the investors
- Acting as a key point of contact with the CSSF in connection with portfolio management & distribution
- Correspond with regulatory bodies (CSSF, BaFin, FMA, auditors, etc.) and maintenance of related files
- Prepare external and internal audit and/or other periodic and/or ad hoc regulatory visits
- Run the Portfolio Management Team in managing the portfolio activities of the AIFM for a wide range of investment strategies (private equity / real estate / infrastructure / debt / fund of fund / other type of investment strategies) in collaboration with the investment advisors, like:

- Work with the Investment Advisor in relation to deal sourcing and pipeline development
- Ensuring compliance with operational processes in the area of portfolio management and its components fund management
- Transactional oversight and selection of due diligence advisors (tax structuring, transfer pricing and interest rate benchmarks, financial, legal, technical and environmental, etc)
- Asset and Fund exit planning
- Budgeting and cash forecasting
- KPIs monitoring and reporting of the portfolio’s performance and its investment (incl. performance forecast)
- Investment Compliance of the Funds against the Fund Documentation and relevant legislation
- Ensure quarterly portfolio management reports for the AIFs and oversight the investment managers portfolio management activities in case of delegation
- Review the profile and business plan for potential investment opportunities (compliance with the AIF’s risk profile)
- Coordinate and conduct in the organization of investment committees
- Ongoing monitoring of investments’ compliance with applicable regulations and AIF’s documentation
- Perform due diligence on the delegated portfolio managers and investment advisors
- Maintaining the distribution oversight and marketing related policies, procedures, processes, SLAs, etc. to ensure the compliance with the applicable regulations and the internal processes
- Day to day distribution oversight (inter alia due diligence plan for the distribution delegates and marketing intermediaries, etc.)
- Drafting and reviewing of internal policies and procedures in relation with the portfolio management of the AIFMAd-hoc tasks to assist the growth of the business and ensure smooth running of daily activities

**Your profile
- Have a university degree in Economics, Finance or similar fields
- You are already a CSSF approved Conducting Officer
- Professional qualifications (CFA, CAIA ) would be considered as an asset
- Have at least 10 years of relevant experience with a private equity / real estate asset manager or an AIFM
- In depth knowledge of private equity & real estate transactions (other investment strategies would be considered an asset)
- Have a excellent knowledge and understanding of the Luxembourg fund industry and AIFM regulations
- Have proven ability to work autonomously and demonstrate initiative
- Are also a team player with good communication skills
- Have analytical approach and strong MS Excel skills
- Proven ability to develop and implement programs, policies, and procedures
- Excellent communication skills, with the ability to clearly articulate complex issues to a range of stakeholders, including senior management, legal teams, and regulators
- A strategic mindset, with the ability to anticipate and mitigate risks while balancing business needs and objectives
- Strong analytical skills and attention to detail, with the ability to conduct thorough and accurate risk assessments and reviews
- Experience in managing relationships with regulators and external auditors
- Be proactive, organized and flexible
- Polyvalent, excellent ability to set priorities and respect and deliver within deadlines
- Positive, self-confident, open-minded, dynamic and long-term thinking
- Have strong drafting skills in English with a high level of accuracy and attention to detail; further language skills like French and/or German are considered as a plus
- Have a client focus with a solution mindset and a hands-on approach
- Have proven ability to work autonomously and demonstrate initiative
- Autonomous with an exce