Legal Administrator

**About Apex**

The Apex Group is a global financial services provider with 10,000 staff across 80+ offices globally. We look to recruit bright, articulate and numerate personnel who unafraid of a challenge and are prepared to work hard and love what they do. We provide an internal training and evaluation programme that will ensure you are equipped with the right experience and qualities to work with Apex's clients.

Life at Apex isn't just about the work you do, it's about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex ensures it rewards loyal and dedicated employees. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take both short-term or permanent relocation options.

We are currently looking for a **Fund Accounting Administrator** to support our growing operations in the Fund Administration department.

**Key responsibilities**:

- Be responsible for managing a client portfolio including all aspects of administration & company secretarial matters
- Supervise and mentor administrators and junior members of team
- Working with the Manager and Director to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities, including Luxembourg corporate and regulatory filings, stock exchange listing requirements and working with the accountants to ensure client reporting deadlines are met
- Preparation and implementation of customer specific procedures in relation to administration and reporting requirements for each entity
- Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements
- Ensure that responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines
- Build detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members and to answer client queries
- Liaise with lawyers and clients with regards to reviewing transaction documents
- Manage bank account openings and coordinate AML/KYC requests around the entity portfolio
- Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs
- Oversight and review of team adherence to internal policies, controls and systems, including meeting any internal deadlines
- Responsibility for all financial aspects of the client relationships, including: monitoring of WIP, billing process, monitoring/chasing the timely settlement of invoices
- Manage and review payment transactions for your client portfolio
- Any other duties in the scope of the role

that the company requires.
- ** Skills **required**:

- Bachelor or Master degree in Business Administration, Finance or equivalent studies
- Professional ICSA (or equivalent) qualification would be an asset
- Minimum of 5 years’ experience in the (Luxembourg) finance industry
- Excellent communication and organisation skills
- An understanding of Luxembourg statutory laws and other related legal and regulatory requirements (e.g. anti-money laundering laws and regulations)
- Experience in managing, mentoring and motivating teams and individuals
- Excellent organizational skills and interpersonal skills for a high degree of client interaction and the promotion of client interaction withing the business
- Ability to plan effectively with strong deadline orientation
- Proactive and problem-solving approach to client servicing
- Fluent in English is a requirement, German language skills will be considered as an advantage

**What you will get in return**:
A genuinely unique opportunity to be part of an expanding large global business;

A friendly, co-operative and supportive environment;

An opportunity to work with complete Funds’ structures and multiple forms of legal entities;

Training and development opportunities.
**Additional information**:
We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit our CSR policy.