Administrative Operations Manager

For Boreal located at Livange, our prominent investment holding company with a global presence and a diverse portfolio spanning multiple industries, who prides itself on strategic investments and long-term growth; we are actually seeking for an:
**Administrative Operations Manager**

**Responsibilities and duties**
- Responsible for managing day-to-day operations, overseeing and coordinating between internal and external stakeholders to ensure efficiency and compliance with deadlines.
- Responsible for managing and overseeing secretarial and administrative tasks (signature of documents, legalization, apostille, etc).
- Develop and implement internal processes and procedures and review them to ensure they remain current and effective.
- Monitor and ensure compliance with internal processes and procedures, legal and regulatory requirements.
- Monitor costs and manage organization’s budget to improve company’s profitability.
- Be the contract person for external service providers (bookkeeping, administration, legal, banks, etc).
- Review and approve invoices from external suppliers.
- Participating in meetings with executive management and other key stakeholders, providing input and advice as required.
- Assist and coordinate with administrators to complete AML/KYC/subscription documentation as required.
- Assist and coordinate with accountants and executive management to perform asset evaluations.
- Monitor capital calls from investment funds and update spreadsheet accordingly.
- Regularly review insurance policies to ensure these are renewed and valid as required across the holdings.
- Assist and coordinate with Treasury manager to ensure cash is managed efficiently across the Holdings.

**Qualifications**
- Bachelor’s degree in economics, business administration, management or similar.
- At least 5 years of experience in a management position, preferably in an administrative or support function. Experience in Big4 is an added advantage.
- Fluent in English and French. Other languages are added value.
- Demonstrated experience in managing a team and external providers.
- Strong communication skills, with the ability of communicating effectively with a diverse range of stakeholders.
- Excellent time management skills, with the ability to prioritise task according to urgency.
- Knowledge of office administration procedures and practices.
- Ability to handle multiple tasks according to priorities.
- Strong analytical and problem-solving skills, with the ability to think creatively and promote innovative solutions.
- Ability to handle confidential and sensitive information.
- Ability to work independently and as part of a team of 4.

**Offers**
- A fast-paced and international working environment
- A full-time job based in Luxembourg (Livange)

Type d'emploi : Temps plein

Question(s) de présélection:

- When are you available to start ? (mandatory)
- What are you salary expectations ? (mandatory)