Senior Legal Officer

You will be working in an international company based in Luxembourg with side offices in various locations worldwide.

Recognized as a professional and reliable service provider to the funds industry, they offer innovative solutions solutions and empower their employees to grow their expertise.

Our client fosters a culture of connection, proactivity and autonomy.

**About the offer**

Permanent contract

Location : Luxembourg - City Center

Top 3 Key competencies:

- Former exposure to Board Meetings
- Minimum of 2 years in a paralegal role
- Fluent English, French is a plus

**About our client**
- Sector_ : Service provider in funds administration, domiciliation, reporting solutions, structuring_
- Values_ : _Innovation | Excellence | Solution driven
- Employees_ :_ Worldwide +80

**Role & Responsibilities**
- ** Client and Stakeholder Interaction**:
Engage with clients, board members, and third-party intermediaries (e.g., banks, lawyers, accountants, and tax advisors) through in-person meetings, written communication, and phone calls.
- **Company Secretarial Transactions**:
Oversee a range of company secretarial activities, such as incorporations, share allotments, capital reductions, director changes, company strike-offs, amendments to articles of association, buybacks, powers of attorney, and loan notes. This includes preparing and/or reviewing corporate approvals, Companies House filings, and updating statutory registers.
- **Operational Management**:
Manage the day-to-day company secretarial operations for entities, ensuring compliance and efficiency.
- **Regulatory Compliance**:
Monitor changes in legislation and the regulatory environment, implementing appropriate actions as necessary.
- **Team Leadership**:
Train and mentor junior staff, delegate tasks effectively, and oversee planning and review processes.
- **Client Onboarding and Administration**:
Collaborate on the setup and onboarding of client structures and administer complex international arrangements.
- **Meetings Management**:
Prepare for board and shareholder meetings, document proceedings, draft or review minutes, and circulate action items.
- **Statutory Record Maintenance**:
Ensure accurate and up-to-date statutory records and compliance with annual and ad-hoc filing requirements.
- **Entity Health Checks**:
Proactively schedule and conduct regular reviews of entities’ records.
- **Cross-Team Collaboration**:
Work closely with the Co-Sec and Accounting teams, as well as other offices, with a focus on seamless client service delivery.
- **Compliance and Due Diligence**:
Assist in preparing, collating, and monitoring Know Your Customer (KYC) and Client Due Diligence (CDD) documentation, as well as managing promoter and corporate files.
- **Process Management**:
Ensure adherence to internal processes, updating logs and trackers as required.
- **Client Engagement and Transactions**:
Support the team in client engagement activities and transactional operations.
- **Financial Administration**:
Assist management with billing and cash collection processes.

**Your Profile**
- Fluent in English and French is essential
- Bac + 2 degree minimum in legal
- Minimum work experience of 3 years in Luxembourg
- Excellent communication skills; verbal, written and presentation with the ability to deal efficiently with different external counterpart
- Hold a relevant professional qualification or equivalent by experience
- Prior Diligent Board experience highly desired
- Strong knowledge of compliance requirements and AML regulations
- Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
- Flexible and hands-on approach;
- Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
- Access to your test results to guide you to your best career choices
- Interview coaching session before the client meeting
- Consistent and fair recruitment process with respect, transparency and trust