Administrative Assistant 50%

il y a 2 semaines

Luxembourg Université du Luxembourg Temps plein

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Law, Economics and Finance (FDEF) at the University of Luxembourg offers a unique academic and research environment.
Rooted in Luxembourg but with a European and international outlook, teaching and research benefit from the proximity of the European institutions, Luxembourg’s leading international financial centre and its vibrant business community. Institutional and private sector partnerships, sponsored Chairs and a growing network of international partner universities make the FDEF a dynamic academic hub at the heart of Europe.

**Your role**:

- Provide day-to-day assistance and support to the Chair on Private Asset project activities, ensuring administrative and organizational matters are carried out in a confidential and efficient manner
- Receive, prioritize, handle and forward incoming communication to the right person within the organization
- Support the Chair Holder's activities
- Provide administrative support to the Privat Asset track Master program
- Organize and plan internal and external meetings, events and professional trips
- Prepare and contribute to internal reporting and presentations for Chair
- Coordinate purchase orders, follow up invoices and reimbursement of expenses
- Distributing, and administrating office supplies/marketing material/IT equipment/books/furniture etc.
- Support and/or manage activities related to the inventory process

**Your profile**:

- Bachelor/Secretarial degree and/or first experience in a comparable role
- Fluent in English, French and/or German
- Excellent communication skills
- Excellent organizational and prioritizing skills with attention to detail and accuracy
- High level competency of standard IT tools
- Proactive, reliable, open mindedness and diplomatic with the ability to work in a fast-paced international academic environment
- Ability to adapt to a multicultural and multilingual environment

**We offer**:

- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs

**How to apply**:

- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Fixed Term Contract 12 Month
- Work Hours: Part Time 20.0 Hours per Week
- Location: Kirchberg Campus
- Internal Title: Administrative assistant
- Job Reference: UOL07512

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