Office Administrator

il y a 3 jours

Luxembourg LHH Temps plein

Our client, a prestigious Global Management Company based in Luxembourg-city is looking for an Office Coordinator to join their team.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

**Your responsibilities**:
Reception:

- Ensure reception area is operational and welcoming from 08.00 to 17.00.
- Efficiently manage incoming calls and visitors, providing a professional and friendly service.
- Handle all incoming and outgoing mail and packages.
- Continuously propose and implement improvements to reception processes.

Meeting Coordination:

- Manage meeting room bookings, ensuring spaces are clean, equipped, and ready for use.
- Oversee daily breakfast and catering needs for meetings and events.
- Provide support for meeting and VC equipment, maintaining clear and updated user instructions.

Events Management:

- Lead the organization of internal events from concept to execution under the supervision of the Head of HR.
- Assist in the coordination of Group Events and meetings, both locally and internationally.

Travel Management:

- Oversee travel arrangements and policies, managing relationships with travel agencies and suppliers.
- Handle specific travel needs such as visas, insurance claims, and social security declarations for business trips.

Office Health and Safety Management:

- Assist in the updating of safety procedures, the organization of safety training, and the management of safety equipment and reminders.

Communication:

- Coordinate internal communication meetings and support the dissemination of information through various channels.

Supplier and Facility Management:

- Manage office and kitchen supplies within budget, liaising with Facility Management for any building issues.
- Handle contracts and invoicing for reception services and supplies.

Ad-hoc Tasks and Support:

- Provide administrative support across departments and act as a backup for Facility Management tasks.

**Your Profile**:

- 3-5 years of experience in a similar administrative role.
- Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams, SharePoint).
- Excellent time management and organizational skills.
- Service-oriented mindset with strong team-playing and autonomous working capabilities.
- Proactive, with a knack for taking initiative and efficiently setting priorities.
- Fluent in English and French, both spoken and written.
- Administrative qualifications or certifications are a plus.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Mounir Ouadah as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

LI-MO2

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