Project Management Support Officer

Who are we?

Trasys International is a dynamic global organization that takes pride in being the trusted partner of EU Institutions. With strong commitment to excellence and a 30-years track record of delivering high-quality solutions, we are dedicated to supporting the growth and success of our clients. Our Mission is to help our clients keep up with the challenges of digital transformation by providing the right talent at the right time for the right job. To this end, we are constantly looking for talented professionals who are interested in working on challenging international projects and able to deliver high-quality results within multicultural environments. Our services include (but are not limited to) modernization of solutions, digital workspaces, cloud technologies and IT security. Our Headquarters are in Brussels and we have active accounts and offices across Europe (i.e. Luxembourg, Amsterdam, Athens, Stockholm, Geneva).

Is this YOU?

For one of our clients based in Luxembourg - an European Institution, we are looking for an Project Management Support Officer to support the ESM Project Management Office in governance, reporting, resource management, tool enhancement, and project coordination activities. The role requires strong analytical, organisational, and communication skills.

Your main responsibilities will include:

• Following ESM governance for monitoring portfolio project execution in line with PMO mandate and BAU routines;

• Gathering input and ensuring data quality for the consolidated portfolio reporting to the ESM Management;

• Performing PMO mandate in resources management using ESM custom tooling and standard/advance excel functionalities;

• Supporting ESM PMO stakeholders in using the PMO tools and templates to comply with PMO framework and governance;

• Providing continuous support to enhancing existing PMO tools/framework and/or implementing new ones;

• Monitoring individual projects reporting in line with PMO governance and standards;

• Providing support in the preparation of templates and ad-hoc reporting requests;

• Providing support in project management-related administrative tasks;

• Preparing, distributing and following-up on Agendas and Meeting Minutes and scheduling meetings;

• Performing other PMO monthly routines on a BAU basis; occasionally acting as a project manager or performing other project roles (e.g. BA or tester).

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Are you a perfect match?

• Minimum two years of experience in similar assignments, supporting projects' portfolio management function in financial institutions and/or capital markets (experience in banking will also be considered)

• C1 level English or higher

• Experience in providing consolidated reporting on a portfolio level to senior management

• Experience in using MS office tools, such as Microsoft Excel, Word, Power Point are mandatory

• Experience in tools for presentations (e.g. ThinkCell, Power User BI, Tableau, etc.) or programming languages (e.g. Python, VBA, etc.) is a plus

• Experience and very good knowledge of collaboration tools, such as Sharepoint and Teams

• Experience in process analysis and automation is a plus

• Experience acting as a project controlling

• Good knowledge of working in projects and coordination activities (mandatory)

• Theoretical knowledge of waterfall and agile methodologies (mandatory)

• Experience in estimating, forecasting, actuals tracking, project reporting (mandatory)

• Ability to document clear and complete stakeholder requirements and represent in the form of visual material