HR Specialist

We offer an opportunity you simply won't find anywhere else. In less than six years, Mileway has grown into Europe's leader in last mile logistics real estate, with a 550-plus team across twenty six offices in eleven countries.

Mileway is looking to recruit a HR Specialist to become part of our HR team in Amsterdam. You will work on local and international HR topics where besides your hands-on mentality, your visionary mindset will help us grow further. We're professionalizing our HR department and you can be part of this process, share your ideas and learn everything about setting up HR in an international scale-up environment.  

The purpose of your job is that with an eye for detail, accuracy and efficiency, together with your HR Specialists colleagues, you take care of streamlining, organizing, controlling and executing all HR administration for our European offices (the Netherlands, United Kingdom, Luxembourg, Germany, France, Italy, Spain, Sweden, Denmark, Finland and growing). 

You will report to Manager HR Operations and work closely with the HR Business Partners, all employees and suppliers. The HR team consists of 4 HR Business Partners, 3 Recruiters, 5 HR Specialists, one of which is this vacancy, HR Process & Data  Specialist, DEI Specialist, L&D Manager, C&B Manager and the Head of People.

Working at Mileway

We offer an opportunity you simply won't find anywhere else. Launched in 2019, Mileway has rapidly grown into Europe's leader in last-mile logistics real estate, with a team of over 550 across more than twenty offices in 11 countries. From the start, Mileway set out to be a different kind of real estate company, with a cloud-based IT infrastructure and a team that combines local expertise with the pooled strengths of a pan-European presence.

Our culture is fast-paced and highly international, with team members from more than 50 countries, bringing diverse perspectives and a "can-do" attitude to everything we do. While we have already achieved a lot, we're only just getting started – our purpose is to be Europe's leading provider of last mile logistics real estate, enabling businesses to thrive, driving sustainability forward, and shaping the cities of tomorrow. To get there, we live by our values: Drive, Trust, Grow, Together.

At Mileway, we believe company growth comes from supporting the growth of our combined capabilities. That's why we offer an in-house learning & development program where personal, professional, and business development go hand in hand, helping you carve out your own unique career path. You'll be based at our Luxembourg office. While we embrace a flexible approach to work, our policy requires working from the office three days a week. To support this, we provide a state-of-the-art technology package to keep you connected at all times.

What You'll Do

• Manage the full employee lifecycle: contracting, onboarding, and offboarding
• Process monthly payroll mutations, review payroll output, and ensure accurate and timely salary payments
• Serve as the first point of contact for employee HR-related queries
• Support immigration and expat processes, including applications and compliance with local labor laws
• Coordinate with external vendors on insurance, social security, pension, and other benefits
• Maintain and improve our HRIS (SAP SuccessFactors) to ensure data accuracy and process efficiency
• Handle digital personnel files, staff correspondence, contract changes, and general HR documentation
• Manage absence administration (e.g. sick leave, parental leave, long-term illness)
• Prepare and analyze country-specific HR reports
• Drive and support HR projects, from process improvements to policy implementation

What You'll Bring

• Preferably a Bachelor's degree in Human Resources, Business Administration, or related field
• Up to 10 years' experience in HR Operations, preferably in an international setting
• Proven experience managing payroll processes and mutations in Luxembourg is a must
• Strong communication skills in English and French (additional European language is a plus)
• Advanced Excel skills and strong command of HR systems (preferably SAP SuccessFactors)
• Ability to act with urgency, suggest and implement improvements, and manage multiple priorities
• High attention to detail and a strong sense of confidentiality and integrity
• Solid understanding of local payroll, labor laws, and compliance requirements
• Enthusiasm for digitizing and optimizing HR processes
• A flexible, collaborative mindset and a positive, solution-oriented attitude    

Our vision is to be the number one gateway to urban communities.  To get there, we live our values: Drive, Trust, Grow, Together.