Accounts Payable Specialist

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

Vantage is looking for a Specialist, Accounts Payable to oversee and manage various accounts payable projects and duties. The selected person needs to have a professional image, strong communication, and customer service skills, along with leadership capabilities.

Essential Job Functions

Accounts Payable Processing:

• Process invoices for payment, including progress billing entry and expense reports, ensuring accuracy and timeliness.
• Manage a large volume of invoices, demonstrating a strong understanding of accounting principles, including CAPEX and OPEX transactions.
• Support invoice matching and posting in the digitalization payable system (Yardi).

Vendor Management and Reconciliation:

• Assist with vendor record maintenance, ensuring accurate and up-to-date information.
• Reconcile past due balances and resolve discrepancies by conducting research and analysis.

Reporting and Analysis:

• Run weekly workflow history reports for open invoices and purchase orders (POs) to monitor and manage outstanding payments.
• Generate weekly rejected reports for open invoices and POs, addressing any issues that arise.

Stakeholder Collaboration:

• Work closely with internal and external stakeholders to ensure effective and efficient processes and seamless information flow between departments.
• Provide high-level customer service to co-workers and stakeholders, responding to inquiries and resolving issues promptly.

Process Improvement:

• Identify opportunities to improve accounts payable processes, contributing to the overall efficiency of the department.
• Assist in the implementation of best practices and new technologies to enhance financial operations.

Compliance and Documentation:

• Ensure all accounts payable activities comply with company policies and regulatory requirements.
• Maintain accurate records and documentation for all accounts payable transactions.

Additional Duties:

• Handle additional duties as assigned by Management.

Job Requirements

• This is an entry-level position. No prior experience is required.
• 0-3 years of experience in accounts payable or a related field preferred, but not required.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Problem-solving mindset with a focus on continuous improvement.
• Skilled at solving problems and dealing with a variety of options with limited information.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Knowledge of Word, Excel, and Outlook software.
• Comfortable with IT systems.
• Positive and proactive attitude.
• Ability to work both independently and as part of a team.
• Travel required is expected to be up to 5% but may increase over time as the business evolves.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.