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(Associate) Audit Committee Secretariat Officer
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The **EIB**, the European Union's bank, is seeking to recruit for its **Secretariat General (**SG)**, Governing Bodies Department **(GB)**, Governing Bodies Secretariat Division (GBS), MC Secretariat Unit (MC Sec) **at its headquarters in Luxembourg, a **(Associate) Audit Committee Secretariat Officer*.**
**This is a full-time position at grade 4/5 for which the EIB offers a permanent contract.**
- _Internal benchmark: (Associate) Officer Corporate Secretariat_
- Panel interviews are anticipated from end of April onwards. _
**Purpose**:
As (Associate) Audit Committee Secretariat Officer you will have an active part in the activities supporting the EIB Audit Committee.
You will contribute to the tasks related to the oversight of the external auditors mandate and the execution of the external audit Framework Agreement, assisting the members of the Audit Committee in fulfilling their corporate governance role, thereby contributing to the achievement of the EIB’s objectives and contributing to the planning and execution of key processes and procedures of the Audit Committee, with respect to deadlines, compliant with rules, regulations and procedures, in order to ensure an efficient and reliable secretariat support.
This is a unique opportunity for individuals looking to move from conducting external/financial audits towards corporate governance with oversight of external auditors within the largest multilateral bank globally.
**Operating Network**:
You will report directly to the Head of Division and work under guidance of the Advisors to the Audit Committee and in close co -operation with members of the Audit Committee, external auditors, Bank’s services and the executive staff of the Division.
**Accountabilities**:
- Draft and agree with the Bank’s services and external auditors the annual critical path which coordinates the audit planning, organisation and collaboration between the divisions involved and the auditors, and contribute to the oversight of the timely approval and discharge of the Bank’s financial statements including mandates
- Develop and maintain relations and effective communication with external auditors in order to assist the Audit Committee in its oversight function of the External Audit mandate (you will be one of the contact points for external audit related matters) and manage the relationship between the Bank and the external auditor, such as the annual meeting with the external auditor or the resolution of issues around the management of the Framework Agreement and other audit engagements
- Assist in the administration of the external auditor Framework Agreement and additional audit engagements (e.g. preparation of external audit budget, coordination of fees quotes negotiations, coordination of engagements and representation letter signatures, internal distribution and approval process of management letters, review of external auditor deliverables, review and approval of invoices, follow up of the deadlines set in the Critical Path including reporting on the status of the Critical Path etc.)
- Follow up of the latest professional and/or regulatory developments in relation to external audit (e.g. new engagement and/or representation letter templates, changes in International Standards on Auditing, etc.)
- Contribute to the organization and minutes of Audit Committee meetings, including the agenda preparation, respecting of internal deadlines, providing the Audit Committee with the information needed for the meetings (e.g. supporting documents, etc)
- Interface effectively with members of Audit Committee and manage relationships with other Bank’s Directorates, such as Internal Audit, to ensure an efficient flow of communication/information between the Audit Committee and the Bank’s services
- Contribute, as required, to the drafting of Audit Committee policy documents and to realisation of other Audit Committee related projects (such as self-assessment exercise, Portal related projects etc.)
- Propose, implement and manage new initiatives together with improvements to existing processes and procedures based on best practice (e.g. review and update of Audit Committee Secretariat procedure manuals, etc.)
**Qualifications**:
- University degree, in economics, business administration, or similar
- At least 3 years of relevant experience in a similar role (e.g. as an external / internal auditor specialising in banking audits or as a professional accountant in financial institution)
- Professional accounting qualification is required (such as CPA, ACCA, “Réviseur d’entreprises” or equivalent)
- Demonstrable ability to analyse, summarise and present information in a concise and powerful way, aligned with the needs of the specific audience, would be an advantage
- Proven track record of working in demanding and politically sensitive environments, where teamwork, adapting to changing demands (and reprioritising accordingly), and delivering to strict deadlines without
