Fund Governance Officer

Arendt & Medernach is the leading independent business law firm in Luxembourg. The firm’s international team of more than 400 legal professionals represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Hong Kong, London, New York and Paris.

Our service to clients is differentiated by the end to end specialist advice we offer, covering all legal, regulatory, taxation and advisory aspects of doing business in Luxembourg.

Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity and real estate to corporate and tax matters.

To be based in our Luxembourg office, we are looking for:
**Fund Governance Officer**:
**Your role**:

- Handle the day-to-day requests of Arendt’s clients on the preparation and submission of legal documentation in relation to regulated and unregulated investment funds (such as the fund formation, the change of managers/directors, liquidation/dissolution etc.) under the supervision of a Senior Associate or a Counsel;
- Draft standard legal documents (board minutes, incorporation deeds, circular resolutions, agreements, CSSF letters) and keep logs of all of them;
- Track and check documents (signature, legalization, apostille);
- Prepare board meetings (packs), attend board and general meetings and take minutes
- Help to manage the Governance Framework policy including all Terms of References of local committees, annual schedules/planning of the meetings;
- Coordinate shareholders’ meetings with the clients and service providers, and draft resolutions (AGMs, OGMs, EGMs);
- Maintain statutory registers and corporate files of our clients;
- Maintain the fund’s policy & procedures library and ensure updates through the departments/board;
- Support in regulatory reporting matters (regulatory filings and questionnaires;
- Liaise with clients, notaries, lawyers (both internally and externally), external service providers, internal auditors, and authorities (the CSSF, RCS, and AED particularly);
- Enhance internal controls environment of the legal team and service providers (analyse internal processes policies, coordinate with other group funds in order to harmonize processes and policies as far as possible).

**Your profile**:

- You have a Bachelor’s degree in law or an equivalent university degree;
- You have a minimum of 2 years of experience in a similar position (Fund officer, paralegal, Corporate Governance with exposure to funds, etc.) in a law or investment firm in Luxembourg;
- You have a good understanding of the Luxembourgish fund industry (actors, laws, regulations);
- You have a perfect command of French and English, German being considered as an asset;
- You are highly organized, rigorous and understand the importance of deadlines;
- You are proactive, eager to learn with excellent interpersonal and communication skills;
- You have a perfect command of MS Office (Word, Excel, Outlook).

**We offer**:

- Excellent internal training and career development
- An entrepreneurial working environment giving priority to collaborative work
- A hybrid working environment offering flexibility and the possibility to work from home
- A challenging role within a renowned organization
- A multicultural environment where we promote diversity, talent & ideas
- The ability to work and interact with a wide variety of specialists

**Interested?