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Corporate & Fund Services Officer - Luxembourg
il y a 3 semaines
**THE COMPANY**:
Our client is a global leading provider of corporate, trust and fund services to the financial services sector. They are looking to hire a Corporate and Fund Services Officer for their Luxembourg office.
**THE RESPONSIBILITIES**:
- Preparation of the relevant documentation for the incorporation of new entities and assisting the compliance team with on boarding new business.
- Maintenance of the company database and files.
- Liaising with clients, representatives, third parties (external advisors, bank, etc ) and administrative follow
- up, coordination of the execution of the relevant documentation.
- Provide general administration support to the client entities in compliance with statutory and legal requirements, including statutory filings, publications and fulfilment of formalities.
- Assist with the booking of the various aspects of the transactions
- Prepare meeting agendas and board packs, convene, attend & minute meetings where necessary, prepare extracts of minutes, co-ordinate execution of legal documents, tracking and tracing documents (legalisation, apostille, review, signature verification etc )
- Preparation of standard legal documents (agreements, powers of attorneys, etc )
- Maintenance and update of the Shareholder’s registers.
- Ensuring client activities are in compliance with relevant laws and regulations in Luxembourg.
- Supervising and review the work of junior staff members
- AML/KYC support and assist with the update and maintaining of corporate procedures ensuring compliance with all relevant legislation, guidance notes and codes of conduct helping minimising business and reputational risk.
- Ensuring all transactional payments and bank related matters are correctly settled by the corporate administrators in a timely manner
- To potentially act as Director / Manager on Client entities, providing guidance and oversight as necessary on client affairs. In particular, identifying and providing oversight of key / sizeable client transactions and contract.
- Provide administrative support to the accounting and fund teams and encourage co-operation and communication between departments
- Provide other administrative services as may further be requested from time to time by the Management.
- Identifying potential problems, highlighting issues to senior officers and recommending ways to address those issues.
**EXPERIENCE REQUIRED**:
- Background in corporate law (university degree) is required.
- Knowledge in Luxembourg corporate tax law is considered as an asset.
- Experience working in a similar position within a corporate & fund administrator.
- Common sense and good use of initiative including the ability to source information.
- Fluency in English (both written & spoken). German and / or Spanish will be considered as an asset.
- Ability to communicate effectively and in a timely manner; ability to respect agreed deadlines.
- Conscientious positive outlook and motivational attitude towards other staff.
- Keyboard skills - Word/Excel/Outlook
For further information please contact Jordan White
