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Operational Assistant
il y a 3 semaines
Our client, a European Institution, is looking for its future
**Operational Assistant** - within the HR budget department.
The job offer is a first temporary contract for 2 months, which may open up other opportunities within the structure.
If you would like to work in an international, multicultural environment, this is the challenge for you.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
The Senior Operational Assistant will execute a wide range of administrative and coordination duties on
**Budget and HR matters**, ensuring proper implementation of policies, processes, procedures and reforms related to Staff and Budget management.
You will have to provide general administrative support to the unit on their activities and processes such as : collecting relevant data, scheduling meetings, independently responding to diverse and extensive inquiries.
Support administrative processes in Budget delivery:
- Procurement: collect, check and handle purchasing requests manually
- Calls for tender, consultancy contracts
- Timely payment of invoices
- Coordination of budget requests from services
- IDs creation
- Payment of invoices and their correct imputation timely
- Monitoring and reporting on backlogs (e.g. pending purchase orders and invoices, pending travel authorisations and expenses reports)
Support administrative processes in HR delivery:
- Recruitment campaigns; organisation of validation meetings, preparation, drafting and circulation of notes, as well as keeping managers informed on the status of their ongoing campaigns,
- Internal mobility tasks (transfers, temporary assignments, secondments, unpaid leaves),
- Prepare the drafts for the relevant notes, circulate them for signature and submit them to directorate,
- Coordination of traineeship and interim requests, including launching the business case and handling all related administrative procedures linked to the requests,
- Help define and coordinate traineeship requests, including launching the business case and handling all related administrative procedures linked to the request.
- Support in the preparation of ad hoc reports on budget and staff, including statistics,
- Monitor and maintain an efficient archiving of the relevant shared mailboxes.
- Secondary level education, complemented with a 2-year certification in a relevant field
- Minimum 3 years of experience in an administrative field
- Proven experience in human resources administration,
- Knowledge of IT standard computer tools, in particular Excel and Word,
- Good knowledge of the PeopleSoft HR & Financials database management system, would be an asset,
- ** Excellent knowledge of written and spoken English** and a good knowledge of French,
- Knowledge of other EU languages would be an advantage
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact
**Aurélia Michaux **as soon as possible - CONFIDENTIALITY ASSURED.
Ready For Next.
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