Legal Administrator Legal and Compliance Luxembourg

We offer an opportunity you simply won’t find anywhere else. In less than five years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 550-plus team across more than twenty six offices in ten countries._

Mileway is looking for a talented **Legal Administrator** to become part of the Mileway Legal and Compliance team to support its administrative operations. The team is mainly based in **Luxembourg **and responsible for Mileway’s corporate secretarial activities. The team interacts with a wide range of internal and external business partners across 10 jurisdictions. This role involves managing execution of corporate documentation, scheduling meetings, organising legalisation and apostille, and assisting with various administrative tasks to ensure the efficient operation of the department. In this role you will report to the corporate officers and ultimately to the Company Secretary.

**Working at Mileway**
In less than five years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 550-plus team across more than twenty offices in ten countries (NL, UK, Lux, Germany, Finland, Sweden, Denmark, France, Italy, Spain).

Mileway set out to be a different kind of real estate company from the beginning, setting things up the way we always wanted them, like our cloud-based IT infrastructure and our team’s ability to flex across borders, combining the best of local knowledge with the pooled expertise of a pan-European business.

While we have already achieved a lot, with a portfolio stretching across Europe, our international team continues to grow and evolve. Demand for e-commerce and ever faster deliveries continues to grow, changing the way property around cities is used. Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together. At Mileway we support a flexible working environment where you will be in the office at least 3 day a week with the ability to work from home on other days.

**What you’ll do**
- Arranging signing (wet ink or electronic) of various corporate documents including agreements, minutes, resolutions, forms, etc.
- Maintain and organize electronic data base up-to-date and prepare relevant reports.
- Ensure proper filing of corporate documents in our documents data base.
- Manage calendars, schedule meetings including convening board meetings.
- Organise translation, legalisation and apostille of corporate documents.
- Assist with corporate filings and order of register excerpts.
- Assist with the update of company's registers including register of members and register of directors.
- Liaising with various internal stakeholders including accounting, treasury and tax team.
- Assist with ad-hoc queries about Legal and Compliance team activities and special projects.
- Assist and support global projects including new system implementations and process enhancements.

**What you’ll bring**
- You must have a Bachelor's Degree or higher in the business-related field (e.g. Finance, Economics, or equivalent)
- Relevant administrative experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication skills in English (both written and verbal), any other language will be an advantage
- Ability to manage multiple tasks and prioritize effectively.
- Strong organizational skills with attention to detail.
- A dynamic, highly motivated, and friendly attitude.

**What we offer you**
- This is a great opportunity to learn about many aspects of Mileway business and operations as we grow and develop in a fast-paced environment.
- You will join a dynamic organization with opportunities for professional growth and advancement within the real estate investment field.
- Contributor to the success of a leading real estate firm in Europe, playing a vital role in enhancing its financial operations and investment strategies.
- Work in a collaborative and supportive team environment that values innovation, diversity and inclusivity.
- Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together._