Receptionist & Admin Assistant

il y a 2 semaines


Capellen, Luxembourg LuxTrust Temps plein

**SUMMARY**

This role will work in the Facility and Admin corporate department and will report to the Facility Manager. The receptionist will be the first point of contact for our company, employees and/or visitors. He/She will receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.

For the role, he/she needs to be multitasker to execute all administrative tasks to the highest quality standards and to ensure the** 5* Reception and Conciergerie services**. He/She will work closely with the Facility Assistant as the POC and as he/she will liaise between Reception and Facility.

**MISSIONS OF THE ROLE**
- Greeting clients and partners
- Phone calls management
- Management of Post mails tracking
- Recording of LuxTrust devices
- Responsible for the travel and meeting bookings, arrangements following internal rules and processes
- Assist in the organization of LuxTrust internal events with catering and/or meeting rooms set up
- Follow up and management of the archives rooms
- Follow up and management of the storage rooms
- Handling of various statistics and performing various administrative tasks and being responsible for inventories, reporting for travels, for catering, maintenances; for folders, files, processes, documents updates; placing and individual equipment controls
- Provide a personalized assistance to our internal clients referring to our **Reception 5**and our** Conciergerie services** catalog
- Management of all the building and furniture keys
- Follow and respect the internal rules and processes in an exemplary manner (badges, keys, equipment, supplies, parking, post mails )
- Manage office supplies and various other supplies
- Follow up, registration and update of NDA’s (in the library)
- Ensuring the meeting rooms are set up, cleaned, and furnished upon baseline on a daily base and controlling regularly during the day
- Act proactively and accommodating on any circumstances towards internal employees
- Carrying out small handywork
- Able to manage minor removal work
- Assisting and helping the Happiness Committee in their tasks
- Parking checks
- Other tasks as assigned. For example but not exhaustive handling the calls out alternatively with the Facility team members

**REQUIRED SKILLS**
- **Qualifications / diploma(s)**:High school diploma or related experience
- **Technical Competencies**:Full proficiency in MS Office (Excel, PowerPoint, Word)
- **Languages**:French and English fluent. Luxembourgish and/or German are strong assets
- **Specific skills**:

- Strong organizational skills
- Eager to stick to the rules and procedures
- Sense of ethics
- Strong written and verbal communication skills
- Client services oriented
- Positive approach of challenges
- Proactive
- Sense of good work
- Team player
- Punctuality
- Excellent client facing skills and attire
- Rigorous and methodical
- **Core competencies at LuxTrust**:

- Analytical mindset & decision making
- Organizational fluency
- Personal effectiveness
- Results-driven
- Client service mindset
- Strategic vision
- Leadership

**WHAT WE OFFER**
- A **permanent**contract based in Capellen - Luxembourg.
- A **competitive**salary, in accordance with your education and experience.
- **Attractive**benefits and advantages including an employee benefit plan, meal vouchers and additional holidays.
- An open and **transparent career path.**:

- **Development**and **growth**opportunities in a state-of-the art digital company.
- Please note that in order to comply with our regulatory requirements an extract of the criminal record is requested upon entry into service._