Administration Manager

il y a 1 semaine

EschsurAlzette, Luxembourg SIRVA Temps plein

Who Are SIRVA?
Sirva Worldwide, Inc. provides HR and mobility professionals with the resources, guidance and support they need to achieve the best possible relocation for talent, and for the companies that move them. As a leading global relocation management and moving services company, we bring together personalised programme solutions, expansive global reach, innovative technology, and an unmatched supply chain to transform businesses of any size and empower talent moving to their next opportunity.
Benefits Of Working For Sirva
- We are proud to support a flexible hybrid way of working supported by our Work from Home and Core Flex Hours policy - trust & communication Is key to this model and encourage all employees to discuss with their People leaders what works best for you.
- WorldWork - Eligible employees may work remotely from another location for a maximum of 15 days per calendar year.
- Being an international brand with a cross-regional structure your career opportunities could be endless You can make colleagues, connections, and friendships the world over
- Competitive salary & benefits
- A diverse and inclusive community, where teammates are empowered to bring ideas to the table and act responsibly
- Extensive training and development programs.
- Sirva Employee Resource Groups (Inclusion, Diversity, & Equity Alliance (IDEA))

What will you be doing as an Administration Manager
- Daily mail processing
- Responsible for the Import & Export, Road, Maritime and Air files
- Inform customers about documents to be provided for Customs (import and export)
- Shipping container organization (import and export)
- Quotation to clients
- Prices to agents
- Responsible for reporting to the CSSF (Commission de Surveillance du Secteur Financier)
- Material orders
- Verification and acceptance of supplier invoices + create PO
- Payment administration
- Request for creation of customer, supplier numbers
- Manage Electronic invoicing (Peppol)
- Monthly close
- Movers' salaries, Payroll control
- Reporting of work/commuting accidents
- Tracking of movers' periods of illness
- Fuel card management

**Desired Previous Experience**:

- Minimum of 5 years of experience in office management or administration,
- Previous experience managing budgets, coordinating office operations, and working with senior management is highly preferred.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace), as well as office management tools (e.g., project management software, HR software).
- Excellent organizational and multitasking abilities to handle a wide range of administrative tasks.
- Discretion and confidentiality when dealing with sensitive information.
- Ability to identify and implement process improvements to enhance workflow and productivity.

When you apply, if you meet role requirements our talent team will reach out to book in an initial call with you. This call will enable you to ask any questions you may have and gain a better understanding of the role and SIRVA as a business. We want you to be able to demonstrate your experience more then just a CV can. We will cover all details with you and ensure you have a clear picture of the recruitment process.

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